Society Council Meeting IA
meeting was called to order at 12:15 PM on Tuesday June 29, 1999.
In attendance were Tony Scialli, Phil Mirkes, Dave Wise, Bob Kavlock,
Jan Friedman, Rick Finnell, Barbara Hales, Ken Jones, John Rogers,
George Daston, Tonia Masson and Bob Seegmiller. Tony Scialli presided.
Minutes of the previous Interim Council Meeting posted on the website
Report: Tony Scialli
mentioned that several versions of the proposed Society logo will
be posted for members to view and that any feedback will be passed
on to George. With regard to the journal, Bob K., George and Tony
will meet with the publisher sometime during the meetings. The publisher
agreed to charge actual mailing costs rather than costs based on
a formula used for heavier journals. Regarding the Strategic Planning
Committee, Tony asked Phil to continue as chair of the SP Monitoring
Committee, observing the various charges given to this committee.
Planning Committee Report: Phil Mirkes (see Report
handed out a summary of the report written under the direction of
Bob Kavlock and then highlighted actions taken based on the committee's
recommendations: (1) The Publications Committee and new Editor-in-Chief
have been charged with the important task of improving the quality
of the journal. George will be working with Wiley Liss to air our
concerns and improve our working relationship. (2) Future meeting
sites are being selected based on the recommendation that the registration
fee be decreased and less expensive hotel accommodations be available,
to increase student and academic attendance. (3) In regards to the
management of the Society from technical and financial aspects,
ADG has played an important role in putting a vehicle in place for
financial management. Phil proposed that the TS continue to work
with other societies in terms of partnering. Phil further recommend
that another Strategic Planning Committee meet during the spring
of 2002 (5 years after the first meeting). Phil has been putting
together a tentative agenda for such a meeting.
President's Report: George Daston (see Report
electronic submission of abstracts, Bill Landau did everything he
said he was going to do and on schedule. Whether the society should
continue having one less day for future meetings is a remaining
question (this would entail missing the "free" afternoon).
Exhibitors: there was a reduction in number of participants this
year. We need to encourage more exhibitors to participate in the
future and the membership should continue to make the exhibitors
feel welcome. Tony was successful in getting more money from sponsors
to support costs associated with the education course and symposia.
George will continue this effort with regard to donations.
item: Tony suggested that the Executive Secretary (Tonia) and
the President (George), at the conclusion of the meetings, begin
writing letters to solicit such funding for future meetings. It
was noted that funding from exhibitors and sponsors equals that
from member registrations.
Selection: Le Centre Sheraton in Montreal has been contracted
for the year 2001. The committee will continue exploring the possibility
of meeting with the Society of Developmental Biology in Montreal.
Additional housing may be available at McGill University. Tony advised
that the meetings should be developed with the penalty in mind,
i.e., we pay 80% of unused room nights. In this regard, it was mentioned
that considerably fewer room nights have blocked out for the meetings
in Montreal. We may have to further reduce the room block by pre-registration
time of the 2000 meeting in Florida. Barbara reminded that June
24 is a major holiday in Montreal. The Newsletter should remind
members to make reservations for these meetings well in advance.
committee is still searching for a city to host the 2002 meetings.
Several cities are being considered Salt Lake City will probably
not be considered due to lack of available facilities during the
month of June.
Affairs Committee: Ken Jones (see Report
took place concerning the consensus statement on endocrine disrupters.
George made a motion to accept the position paper, Bob K. seconded
the motion. The Council voted unanimously in favor of the motion.
A discussion took place concerning authorship of the paper. Tony
proposed that PA committee decide questions concerning authorship
of the paper.
reported that he and Ken had been in contact about developing a
mechanism for providing rapid information to health practitioners
and TS members about controversial subjects, especially newly published
papers identifying the possibility of previously unknown teratogenic
hazards.. An example is a recent paper in JAMA on the teratogenicity
of solvents. Ken described a process for generating rapid responses
that would be useful to practitioners. This process would involve
the review of the paper by a small team of experts led by the Public
Affairs chair. The response would be made available as rapidly as
possible to the TS membership and other interested parties, as well
as to the authors of the controversial paper. Ken plans to let the
Council read the reports prior to their being published. Tony suggested
that such statements be placed on the web for more rapid response,
and that the committee or Chair of that committee should sign the
statements. Jan suggested that the committee should assume the authorship
of position papers itself, not just the chair. Tony suggested that
responses to urgent issues be submitted as a fuller publication
to Teratology, with a summary being submitted to JAMA as a letter
issue for Council to consider is the development of media resources
within the Society. Since a rapid response to some teratology-related
issues is often needed for the media, the Council unanimously agreed
that the Society have the ability to respond rapidly. It was recommended
that we give the Public Affairs Committee a list of resources and
special experts. The committee chair should be responsible for interfacing
with the press in a rapid response. George suggests that a list
of resource specialists and the Public Affairs Committee be involved
in the development and delivery of such rapid responses.
President-elects Report: Bob Kavlock (see Report
reported that there may be the opportunity to put together a satellite
meeting to next years annual meeting to present the results
of a National Academy of Sciences study on the application of modern
advances in developmental biology to developmental toxicology.
Report: Bob Seegmiller (see Report 5)
proposed that we continue to email reports to be read by Council.
item: council members and committee chairs are to submit their
reports on schedule to the Secretary (Bob S. should solicit committee
as well as ad hoc committee reports well in advance of the meetings).
Afterwards, the reports are to be converted into a Word Document
and then emailed, prior to the meetings, as an electronic "binder"
to Council members (along with an agenda of the Council meetings).
accordance with a previous Council decision, three Newsletters will
be published per year. The first two will be available as hardcopy
whereas the third and all future copies will be published electronically
and made available on the Teratology website. Ideas concerning announcement
of each forthcoming issue included flyers at the annual meeting,
email notices, and bulk-mailed postcard. Dave suggested that edited
reports for the Newsletter should be given directly to the webmaster.
Email addresses are updated as an ongoing process.
Com. Report: Lew Holmes (see Report 6)
reported an upward trend in number of pages per issue. The possibility
of increasing the page budget above the 80/issue limit was discussed.
It was decided that we not do this until we begin to exceed the
limit, as increasing the budget would increase cost. The content
of the journal is averaging 2:1 lab (mainly experimental) vs. clinical
(mainly epidemiological). Recruitment is an important concern, e.g.,
for the July issue, 4 of the 9 articles published were submitted
at the request of the editor. Wiley Liss is coming up with a marketing
program. There is a need for book reviews and for recruitment of
reviewers. Symposia and Continuing Education Course presentations
could be published as an extended abstract. Barbara raised the concern
about turn-around time. Lew suggested a 6-8 week time providing
the articles are submitted on a disk.
Report: John Rogers (see Report 7)
discussed the issue of protecting the assets of the Society. Tony
recommended that there be a web discussion as to how to best invest/manage
the Society's money. John reported that the budget is OK at present.
As of April 1, 1999, revenues and spending are on target vs. projections.
Membership renewal invoices were sent out December, but it was suggested
that we move up the dues deadline to June to enhance the renewal
process. The new budget will be given to Council by Interim Council
time. The current auditor's 3-year contract expires this year. George
and John agreed to start the process of accepting bids for new auditors.
Phil mentioned that the Strategic Planning Committee recommended
that a certain percentage of our funds be put on reserve. Legg Mason
will give advice on where and what to do with excess funds.
Item: Tony asked John to develop a recommendation for Council
that can be acted on regarding having an outside group assist in
manage our money. By the end of August, John plans to discuss this
issue with Legg Mason and will also look into other possibilities.
Committee: Dave Wise (see Report 8)
mentioned the value of having hard workers on the committee. The
winner of the website competition will receive $700 and the runner-up,
$150. One of the concerns is how to deal with questions from the
public. Ken suggested giving a response and a referral to OTIS and
to March of Dimes. Another concern is the FASEB searchable membership
directory. Dave will check with FASEB regarding the membership list.
It was also recommended that we consider putting abstracts on the
web, at the same time checking our agreement with Wiley Liss.
Report: Barbara Hales
Primer Handbook is in progress, with 90% of the chapters in. Remaining
authors will be given an "ultimatum." Few of the chapters
have to be modified. There is a general lack of figures. A hardcopy
and a web version will be available. The review process is under
the direction of Barbara and Tony. The plan is to solicit comments
on the web version prior to publishing the hardcopy version. The
Primer can be distributed from the printer to any parties requesting
copies. They will ask for 10,000 copies for the first printing.
The ambition will be to try to reach medical and embryology students.
Secretary/Director's Report: Tonia Masson
pointed out that the management group will no longer be called ADG,
but may be called Association Management and Development Group (AMDG).
Jan questioned whether there would be any differences in services
with the new group. Tonia responded that none are anticipated. The
new group has the same staff on board and the transition has been
Francis has stepped down as one of our representatives to FASEB,
due to possible conflicts of interest. In the future we should avoid
appointing individuals who are employed by government because of
such possibilities. John De Sesso and Tony Scialli were both mentioned
was pointed out that sister societies (NBTS and OTIS are tapping
AMDG for certain services. George agreed to discuss with incoming
presidents of these societies our desire, as a cost-conserving measure,
to keep requests on AMDG to a minimum.
was adjourned at 4:46 PM.
From: Phil Mirkes, Chair
Update on strategic planning initiatives (with recommendations)
the record, Council approved and a 3-day strategic planning meeting,
the first ever for our society, was held March 6-8, 1997. Attendees
at this retreat were Phil Mirkes, George Daston and Bob Kavlock
(organizers) and society members, Jane Adams, Bob Brent, Michael
Cunningham, Rick Finnell, Craig Harris, John Harris, Lew Holmes,
Diana Juriloff, Carole Kimmel, Tom Knudsen, Ed Lammer, Pat Rodier,
John Rogers, Tom Sadler, Bern Schwetz, Dan Sheehan, Dana Shuey,
Melissa Tassinari and Pat Wier. Thanks to the diligent efforts of
Bob Kavlock, we have an excellent summary of the proceedings of
this strategic planning retreat (see attached document).
the basis of extensive discussions at the retreat, the most significant
issues identified were: 1) need for a clear mission statement and
a societal name change, 2) the status of the journal, 3) the scope,
organization and cost of the annual meeting, 4) improving the management
of our society, and 5) the need to partner with other groups allied
with our mission. On the basis of these "distilled" top
five issues, the following actions were initiated with the following
deal with the issues of revising the mission statement and changing
the name of our society, I appointed an ad hoc committee chaired
by George Daston, which included Ed Lammer and Pat Rodier and a
second committee chaired by Tom Sadler, which included Michael Cunningham,
John Rogers and Craig Harris. The former committee developed a new
mission statement that was then sent to the Constitution and Bylaws
Committee prior to being communicated to the membership for consideration
at the 1998 Teratology Society business where the new mission statement
was approved. From the latter committee came a proposal to change
the name of our society to the Birth Defects Research Society. This
proposal was submitted to the Constitution and Bylaws Committee
and then revisions in the Constitution and Bylaws related to this
change were communicated to the membership. After heated discussion
at the business meeting, the motion to change the name of our society
was tabled and returned to committee. There was, however, a suggestion
that we consider revising our logo in an attempt to more accurately
convey who we are and what we do. As you know, Tony Scialli has
taken this suggestion to heart and we are now in the process of
developing a new logo (this may be completed by the time this report
status of the journal was the major issue identified at the strategic
planning retreat. As you know, Lew Holmes was appointed Editor-in-Chief,
and is now in the second year as editor. At this writing, the journal
is now current; however, its long-term health remains a question,
and I believe this remains an issue that will require continued
attention by Council and the membership as a whole. Moreover, the
problems facing the journal cannot be dealt with solely by the editor.
Thus, I recommend that Council make every effort to insure that
the Publications Committee is staffed by the "right" individuals,
who will be able to provide support critical to the efforts of the
editor. I also recommend that everything possible be done to renegotiate
our contract with Wiley-Liss in ways that will enhance our journal.
deal with the scope, organization, and cost of the annual meeting,
I appointed an ad hoc committee, chaired by Dan Sheehan, which included
Rick Finnell and Diana Juriloff. Unfortunately, the chair of this
committee was overwhelmed with other commitments with the result
that the charge of this committee was taken up by Tony Scialli.
Without going into detail, I think it is safe to say that Council
is committed to reducing the cost and to maintaining the diversity
of the annual meeting. With respect to the former, ADG (particularly
Clarissa Wilson) has been very helpful, and overall it is my feeling
that our association with ADG will have a significant impact on
future annual meetings. Although I believe we have made important
strides in cutting costs and generating new revenues, it is my opinion
that we need to continually check the pulse of the membership. One
way to do this would be to use the Societal Participation Committee,
which, as you know, Council encouraged me to re-establish. I did
ask John De Sesso to chair this committee and he agreed; however,
I have not received any input from him concerning my request that
1) he provide a list of potential members for this committee and
2) that he draft a charge for this committee. Thus, I recommend
that the President follow up on this appointment if Council still
feels that such a committee would be useful.
regard to improving the management of our society, we are now in
our second year of a contract with the Association Development Group
(ADG). I think there is no doubt that the society is better managed
at all levels as a result of our association with ADG; however,
better management of our society was only part of what the strategic
planning retreat identified as a concern. The other part was the
concern that our society did not have the financial resources to
undertake many of the initiatives that were proposed during the
retreat. Clearly, ADG has already and probably will continue to
generate some revenue for the society (recruiting more exhibitors/negotiating
favorable contracts with meeting sites), but the amount generated
is limited. If we wish to increase the scope of what we do, we will
have to increase the revenue to support this increase in activity.
Thus, I would encourage Council to develop a financial plan, based
upon proposed societal activities, and then put in place a vehicle
for achieving goals set forth in the financial plan.
with regard to establishing liaisons with other groups sharing similar
missions, we have begun initiatives to partner with other like-minded
societies such as the Society for Developmental Biology and the
American Craniofacial Cleft Palate Association (ACPA). Through the
efforts of Michael Cunningham, we have now established a dialogue
with ACPA and they are clearly interested in working with us in
a number of ways, e.g., from sharing members who would present talks
on particular subjects all the way to a joint, overlapping meeting.
I have attempted to establish a dialogue with the Society of Developmental
Biology about the possibility of overlapping meetings, e.g., the
last day of one meeting is the first day of the other, at which
symposia/talks of mutual interest would be presented. While I have
made some headway, there remains a strong feeling among at least
some of the developmental biologists that the research that turns
us on would not be of much interest to developmental biologists
and, therefore, a joint meeting is not viewed as a high priority.
While I personally believe these feelings do not reflect reality,
they need to be kept in mind if we actively pursue partnering with
this group. Finally, we have begun a partnership with FASEB by becoming
an associate member of this group. Our annual dues (currently $5000),
in essence buys us input into the extensive, aggressive, and successful
lobbying efforts that FASEB has developed. For example, the recent
efforts of FASEB have played a large role in the substantial budget
increases realized by NIH in recent years. Although these increases
are not targeted solely to birth defects research, it is clear that
more funding for birth defects research is available because of
the overall increase in the NIH budget. With respect to partnering
with other scientific groups, I recommend that we pursue this aggressively,
set up some joint efforts, and then evaluate their usefulness. I
strongly urge that we maintain our membership in FASEB and, more
importantly, that we take advantage of opportunities presented to
us via this association. In addition, we should also consider partnering
with "lay" groups interested in birth defects such as
the March of Dimes, the Spina Bifida Association, etc. Whether we
pursue these suggestions and how successful any efforts will be
will depend upon identifying key people who are willing and able,
i.e., have the time, to dedicate their efforts to these initiatives.
summary, some of the issues identified by the strategic planning
committee have been resolved (mission statement, name change), while
others (journal, management, annual meeting, partnering) are ongoing
efforts that have realized specific accomplishments with much more
to do. I think it is important to keep the strategic planning initiative
on the front-burner; therefore, I recommend that the President appoint
a chair and a small committee to monitor what we said we wanted
to do, what we are doing, and what else needs to be done. I also
want to encourage council members to read or re-read the summary
of our first strategic planning retreat. In so doing you will note
that there were many issues identified in addition to the 5 major
ones that we have attempted to address. Perhaps some of these should
now be addressed. Finally, I recommend that a strategic planning
committee be convened in spring of 2002 (5 years after the first
meeting) to once again assess where we are and where we want to
be at the end of another 5-10 years. I believe this is one of the
most effective means of insuring the health and vitality of the
From: George Daston
Meeting budget, site selection
Committee/ Annual Meeting: A total of 103 abstracts will be presented,
comparable to last years total. We have a full slate of symposia
and have added discussion sessions on hot topics as an inducement
to stay at the meeting through July 4. If these prove to be popular
we should consider making them a regular feature of the meeting.
Excluding the discussion sessions the meeting is a full day shorter
than usual. We should take note of the pace of the meeting to see
if this may be a viable model for future meetings. All symposia
except the Public Affairs Symposium are funded. NIEHS is funding
all the costs of the speakers at the symposium it has sponsored,
MOD has made a gift of $12,000, and SmithKline Beecham provided
$1000 to supplement the Wiley-Liss Symposium at a time when the
organizers were trying to invite a speaker from Europe.
Submissions: The electronic abstract submission went well. The vast
majority of submissions were electronic. This facilitated the handling
of the abstracts and in preparing camera-ready copy for the journal.
There are a few glitches that we need to resolve:
undetermined, but apparently small, number of submitters did not
receive confirmation that their abstracts had been accepted.
need to improve the way in which we identify submissions from students
who wish to be considered for a merit award (Wilson or Taubeneck).
This years submission form only asked if the students wished
to be considered for a travel award.
cannot work easily with electronic submission. Their deadline for
electronic submission of the program was two weeks earlier than
the deadline for camera-ready copy. We opted for the latter as we
needed the extra time to incorporate the OTIS and NBTS schedules.
This counter-intuitive fact needs to be kept in mind for the future.
of these problems are reparable. I believe that the electronic submission
has definite advantages. Given how well the system worked this year,
I think that we can move the abstract submission deadline back at
least two weeks and still make the publishers deadline.
Landau was extremely efficient and cooperative. I recommend that
we continue to work with him.
Once again, we have a large number of exhibitors, thanks to Clarissa
Wilsons efforts. We have had a couple of cancellations, but
still have 17 exhibitors at the meeting. Exhibitors represent a
potentially important source of revenue for the Society. However,
the exhibitors have told us that our meeting is not much of a business-generating
opportunity for them. It appears that most will continue to come
as a means of keeping their names before current and prospective
clients. It is most convenient for them to exhibit for just two
days. The practice of holding poster sessions in the exhibit hall
on consecutive evenings appears to be a win-win for the exhibitors
and the meeting attendees.
Contributions in support of the annual meeting have picked up. As
Tony Scialli noted in his report last year, there are a lot of companies
willing to contribute, they just need to be asked. This year, we
have funding from exhibitors to cover the cost of receptions at
both poster sessions, and from WIL Labs to cover the cost of wine
at the banquet. Elsevier is covering the cost of the Presidents
Reception, Covance has contributed $3000 for the banquet reception
and Merck is providing for a student luncheon. John Rogers sought
and received $5000 for student travel awards from the Welcome Fund.
Clearly, the message here is that we just need to do more asking.
Societies: Sue Schantz of NBTS and I agreed on the specifics of
coordinating the joint aspects of our meetings. There will be pass-through
costs to NBTS for any meal functions that are "joint"
between the societies, and for their share of jointly sponsored
symposia. We will provide them with comp rooms that are commensurate
with the number of room nights occupied by their meeting attendees.
While I think this agreement is fair, it does not include our costs
incurred during the year in preparing for the annual meeting. The
staff has spent considerable time working with both sister societies
on confirming meeting room assignments and preparing the program
for printing. While the problems that we encountered this year stem
largely from our unfavorable arrangements with Keystone, they point
out a problem that we have no mechanism to address. Every time OTIS
or NBTS calls our professional staff the meter is running and Teratology
Society pays the fare. I will explain this problem to the leadership
of both societies and indicate that, for fiscal reasons, we will
need to ask for their cooperation in limiting their access to our
staff for planning their meetings. The alternative is to ask them
to compensate Teratology Society for our additional personnel costs.
Selection: The ad hoc site selection committee recommended that
we seek to meet in cities in 2001 and 2002. Clarissa Wilson and
I visited Montreal and were impressed with the facilities at the
Sheraton in the center of the city. We have signed a contract with
them for June 23-28, 2001. Our total room block obligation is 1575.
The single room rate is $198 Canadian, which works out to be about
$135 at todays exchange rate. There is a cap in the contract
guaranteeing an exchange rate to be not lower than 1.3 (Canadian
to US). The Society will receive a 10% commission on each room.
We tried to negotiate this down, but were unable to get a room rate
that was 10% less. Therefore, I decided to accept the commission,
but we should take this added revenue into account when we set the
registration fee. There are only two meal functions planned, the
banquet and the Wilson lunch. We will be charged for meeting room
space. There are other hotels in the neighborhood, so Society members
will have a choice. McGill University is only a few blocks away.
There may be a possibility that students could find cheap housing
there. Barbara Hales can inform us better about the possibilities.
had tentatively chosen the Little America Hotel in Salt Lake City
as the site of the 2002 meeting. However, the hotel was unable to
meet its verbal commitment to a mid-June date; only the July 4 week
was available. It was Clarissas advice that the other hotels
in SLC were not as well suited for our needs. There is still the
possibility of getting space at the Snowbird resort outside SLC,
but this would be contrary to our plans of meeting in a city for
of this writing Clarissa is soliciting proposals from other cities
for the 2002 meeting. We are soliciting cities in the Pacific Northwest,
including Portland, Vancouver and Anchorage, and in the Southeast,
including Myrtle Beach, Charleston and Savannah. Weve shelved
the idea of using a mid-western city because they are either too
expensive (Chicago) or perceived as being an insufficient draw (Milwaukee,
Kansas City, and even Cincinnati). It should be possible to make
arrangements within the next few months.
isnt too early to start planning for 2003. We have found it
difficult to find meeting space even with a 4 year lead-time. I
recommend that we form a new ad hoc Site Selection Committee consisting
of the VP-Elect as Chair, Tony Scialli (the Past-President has to
have something to do), Rick Finnell (who was on the Annual Meeting
working group of the Strategic Planning Committee), an exhibitor
(to be selected) and Clarissa Wilson and myself as ad hoc members.
The group should meet sometime during the upcoming annual meeting.
It need only meet once.
I have been in contact with Society for Developmental Biology regarding
the possibility of joint meetings. SDB has traditionally been holding
their meeting within a few weeks of ours. However, they are still
in the habit of planning their meetings only a year in advance at
the discretion of the incoming President. They tend to hold their
meetings on college campuses. SDBs Executive Director was
very interested in the possibility of holding coinciding meetings
in 2001, with SDB using McGill as its site. SDBs attendance
appears to be increasing, as ours stays stagnant. It would seem
to be a net positive for Teratology Society to meet jointly with
SDB, given our common interests and SDBs recent popularity.
From: Ken Jones, Chair
Symposium, position paper (endocrine disrupters and others, response
to published studies, response to other websites
A) The Teratology Society Position Paper entitled Developmental
Toxicity of Endocrine Disrupters to Humans was approved. Joe Lary
chaired the committee who wrote this position paper. It was an extremely
difficult statement to write because the field is so controversial.
Dr Lary's group performed a terrific service in putting it together.
A Teratology Society Position Paper on Thalidomide has been written,
is being reviewed at the present time, and should be completed within
the next few months.
A Position Paper on the teratogenicity of alcohol is in preparation.
Affairs Symposium: The 1999 Symposium is entitled Post-marketing
Surveillance of New Drugs-Recognizing Teratogenic Effects in Humans.
It has been organized by Jan Friedman and Ann Pastuszak and will
be held on Saturday, July 3, 1999.
with the US FDA: Sandra Kweder, a member of the Public Affairs Committee,
is in charge of the use-in-pregnancy label revision process at FDA.
Ken Jones is a member of the Pregnancy Labeling Subcommittee, which
had it's first meeting on June 3, 1999. Although Tony Scialli could
not attend the meeting, he has had major input into the process.
of a process to evaluate controversial papers appearing in the medical
literature: Following the publication of a paper on prenatal exposure
to organic solvents (Khattak et al.: Pregnancy-outcome Following
Gestational Exposure To Organic Solvents, JAMA: 1106-1109, 1999),
a number of Teratology Society members raised concern about the
interpretation of the data. In order to address this issue, an anonymous
ad hoc committee was set up. A one hour conference call was held,
the paper was evaluated using pre-established criteria, a summary
statement was written and sent out to the 4 members of the committee
for their corrections, and the statement was then sent to the authors
of the paper for their comments.. This process took 6 weeks to accomplish.
I have talked to Lew Holmes about publishing this dialogue rapidly
in Teratology and he seems interested in doing so.
of the issues that need to be discussed are as follows:
Appropriateness of making this a regular function of the PAC.
Appropriateness of the review committee being anonymous.
Publication of the report in Teratology.
Who should decide which papers should be reviewed.
Who should author the statement if the ad hoc committee is anonymous.
From: Robert Kavlock
2000 meeting, satellite meetings
year was spent observing the functioning of the Vice-President and
President and learning upcoming responsibilities. In addition, ideas
have been collected regarding the year 2000 meeting at the Breakers.
Plans are also being developed for a satellite meeting focused on
the interface between developmental biology and developmental toxicology.
In the past, this meeting would highlight the outcome of a report
from the NRC on this topic. Potential financial supporters for this
satellite meeting have been approached. It is anticipated that both
our annual meeting and the special meeting would benefit from crossover
From: Robert Seegmiller
We produced one newsletter in 1999 ñ the spring issue. To
date, the labor cost is $1,812, which represents 51 hours. The associated
printing and mailing fees are $1,262.41. Based upon these numbers,
we are under budget on the newsletter. Two more issues remain to
be published, one as a hardcopy and the final issue on the website.
Members will be notified as to the date of the final issue.
The following is the 1999 annual report of the Membership Committee
submitted by Chairman Joe Rutledge for the 98-99 membership committee:
George Dearlove and Sid Hunter.
teratology society added 19 members from August 1998 to June 1999.
The influx of members was in part due to aggressive recruiting by
several senior members. This brings us to a total of 739 members
of which 591 have paid. We have 27 emeritus members, 16 associate,
and 22 student members.
membership acceptance process worked well with evaluation of several
groups at periodic times of the year. The requirement for 2 letters
of sponsorship was waived to make the application process less onerous.
It is pointed out however, that the membership committee should
closely evaluate the CV's of the applicants to insure they will
be appropriate members and may request, if there is any doubt, supporting
Website committee, through the efforts of John Krayer, has set up
the membership application on the Web page http://teratology.org/.
are several challenges in membership that this committee may in
part address over the next year. These include (as with other similar
organizations): (a) retention; (b) recruitment, especially at the
student level; (c) promotion of student members to continue affiliation
with the Teratology Society; (d.) payment of past due dues. The
new members are: Ibrahim Chahoud, Betty L. DeLise, M.S., Ursula
G. Froster, M.D., Robert M. Greene, Ph.D., Thomas Bruce Grizzle,
Nafeesa Hunt, Diana Johnson, M.S., Amy L. Lavin, Ph.D., Jean-Jacques
Legrand, D.V.M., Alexander Lyubimov, Ph.D., Jeffery S. Nye. M.D.,
Ph.D., Terence R. S. Ozolins, Ph.D., Eniko K. Pivnick, M.D., Timothy
Robison, Ph.D, David Rowitch, R. Woodrow Setzer, Jr., Ph.D., Marilyn
H. Silva, Ph.D., DABT, Kristina D. Spranger, and Mary K Walker,
From: Lew Holmes, editor-in-chief
Update on status of the journal
editorial office of the journal (Teratology) of the Society invites
the submission of manuscripts on any aspect of normal or abnormal
fetal development in humans and experimental animals. We encourage,
in particular, clinical and laboratory studies that use new technologies
to delineate the causes of birth defects. We also invited letters
to the editor to highlight new findings or hypotheses and to comment
on published observations. Correspondence should be sent to Lewis
B. Holmes, M.D., Editor, or Phyllis Dennehy, Editorial Assistant.
Our address is posted on the Website (Teratology.org).
From: David Wise, Chair
Update on status of website, questions from visitors, directory
committee consists of Drs. David Wise, Hudson Bates, Theresa Fico,
Robert Parker, Robert Veneziale, Mr. Robert Vinson and Mr. John
Krayer. The webmaster is Mr. Bill Landau. The Teratology web site
is currently on a "virtual server" maintained by Mr. Landau.
The virtual server resides physically on a server located on the
premises of Advanced Internet Technologies, Inc. in Fayetteville,
NC. Mr. Landau has handled all server issues to-date. The domain
name of teratology.org is owned by the society but Mr. Landau is
the administrative contact with Network Solutions (internet name
addresses are also maintained on Mr. Landau's virtual server. There
are 4 email addresses provided for ADG's use: tshq, tmasson, clarissa,
major accomplishments of the committee are as follows: Hudson Bates
redesigned the site. Every issue of the Newsletter contained an
article written by a different committee member. The newsletter,
business and council meeting minutes are posted within a couple
days of receipt thanks to Bob Veneziale. The WebBoard was added
(see below). The Just for Students web page competition was announced,
entries received, and judging is ongoing at this time. The committee
will work with the winner to integrate the Student pages onto the
present web site. The following pages of information and/or links
were added: Databases and literature resources for toxicology and
teratology information thanks to John Krayer. Pregnancy labeling
in teratology who are members of the society, a fee of $25/year
is requested thanks to Theresa Fico. Contract laboratories; a fee
of $100/year is request to those who don't already contribute. Guidelines
from government agencies thanks to Hudson Bates. The responsibilities
of officers and certain committees are now associated with listed
names. The membership application information and printable application
thanks to John Krayer.
and MTA membership information. New logos under consideration thanks
to Bob Veneziale.
the period between 01-Nov-1998 and 31-May-1999 there were 9,004
visitors to the site, and an average of 84.7 visits per day. This
is in contrast to last year where we recorded only 5,104 with an
average of 210 per week. A more detailed report is attached. The
indexing and key words associated with the web site have positioned
the site well in terms of search engines. We are within the first
10 sites retrieved for terms such as "birth defects" and
"teratology" with most common search engines.
committee members have access to all files that compose the web
site through a password-protected FTP protocol to the server. Those
3 members have purchased Symantec Visual Page (ver. 2.0) and routinely
use it to make edits and create new pages. Essentially all page
updates and additions are done by the committee, therefore additional
webmaster costs are avoided.
cost of hosting the web site is $50 per month; Mr. Landau sends
an invoice to the business office quarterly. There were no additional
costs this year.
1999 meeting program was posted on a continuing basis as information
became available. This arrangement worked well and we hope it will
continue in future years.
WebBoard was established to replace the Discussion Forum which was
relatively primitive and required constant upkeep. The WebBoard
is actually associated with the Reprotox web site, but this is not
readily apparent to the user. The WebBoard is maintained by Information
Ventures, Inc. (IVI), Philadelphia, PA. The contact at IVI is Chaim
Dworkin (firstname.lastname@example.org, 215-569-2300). Although there is
no cost to us for using the WebBoard, Mr. Dworkin's has mentioned
that in the future his company may require payment for his time.
If that occurs the committee will consider purchasing and installing
the WebBoard program or soliciting corporate sponsorship. The WebBoard
is not well used at the present time, and this may be due to a bug
in the email notification option that was recently discovered. A
newer version of WebBoard will soon be installed and this should
allow email notification of users when a new message is posted.
this time last year a total of 73 outside emails, both incoming
and replies to those, were handled by the Web Site Committee. These
emails come from our Send A Comment page. The range of subjects
is large; a folder containing all communications is available for
council to review. By viewing this file council will recognize that
this form of information exchange with the public can only be expected
to increase, and therefore, we need to seriously consider how to
handle a higher volume of such questions. Comments may also be directed
to the president, executive secretary, or the webmaster; however,
we do not know how many such messages go to these individuals.
following anticipated features that were listed in the 1998 report
were not completed: On-line 1999 meeting registration (although
forms are printable from the site). On-line membership application
(although criteria & forms are printable from the site). Add
password-protected searchable directory of members. It was decided
to link to the FASEB directory, but our membership has not been
added to their database for unknown reasons. Add past meeting highlights,
including some pictures. Add a listing of methods used in the field
of Teratology (e.g., batch skeletal staining).
Requiring Council Input: Besides the program of the annual meeting,
do we wish to post Abstracts? If so, are there issues with Wiley-Liss?
we push ahead to have on-line meeting registration available for
2000? Perhaps someone in the committee is competent to do this,
but if not we would ask Mr. Landau and ADG to bid. Council and the
committee need to develop guidelines for handling the expected increased
number of questions from the public.
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