Society Council Meeting IB
San Diego Paradise Point (Princess) Resort
June 21, 1998
Council I reconvened at 7:50 AM PT on June 21, 1998. In attendance
were Phil Mirkes, Tony Scialli, Bob Kavlock, Jan Friedman, Elaine
Francis, Rick Finnell, Barbara Hales, Bill Slikker, George Daston,
Nancy Dieter and Bob Seegmiller. Phil Mirkes presided.
Holmes: Phyllis Dennehy was mentioned as providing invaluable editorial
assistance. Several issues were presented in Lew's report, 1) flow
of manuscripts, 2) efforts to change the spectrum of manuscripts,
3) work with Wiley-Liss, and 4) major questions.
Tom Sadler passed on to Lew all manuscripts (43) that were in the
system and the method used for tracking them. The total number of
new manuscripts received since January 1 was 64 to date with total
of 175 estimated by the end of the year. Lew sees an upward trend
in number of manuscripts submitted. He is now beginning to send
items to the section editors. Jan asked if he had seen any change
in quality, and Lew responded by suggesting that color in itself
will enhance the quality. Several items were mentioned as potential
issues for letters to the editor or review articles, viz., cough
syrup's potential teratogenicity, malformed frogs in ponds.
update is a slow steady process, one is coming in on hyperthermia.
Jan asked when the full text of the journal might be found on-line.
Lew suggested that by the end of 1998 if the library at a university
has a subscription, then it can be read on line. Abstracts and titles
will be available to all by end of 1998.
Lew has sent letters to members of the Society and to authors of
abstracts presented at other meetings.
A meeting was held with the publisher, editor and production editor.
The sequence of putting together an issue was explained. We should
soon be caught up on the issues subscribers receive relative to
the calendar month. Wiley-Liss provided the financial support and
equipment that was requested.
Questions being explored as to whether section editors want a more
active role and whether an editorial board could include individuals
who are not members of the Society.
Hoberman: Alan has been administering the recruitment service for
seven years with success. He is developing a survey to assess the
job demands in academia, industry, government and clinical medicine.
He mentioned five ways of making announcements for jobs, i.e., meetings,
Website, newsletter, journal and email. Tony asked about the possibility
of having job placement service at our meetings. Jan suggested that
such effort might make it more attractive for employers to come
to our meetings. Phil suggested announcing over the internet. George
suggested that Lew Holmes and Bob Brent be approached concerning
the clinical side of recruitment.
and Bylaws-David Beckman: Changes in the Bylaws related to three
issues will be presented to members of the Society at the Business
Meeting (see minutes of that meeting).
Filkins: Karen presented 36 new regular members, 10 new associate
members, and 1 new student member. A discussion then ensued regarding
the need for a change of status application form. George made a
motion to accept the above proposals to change the process of changing
membership status, e.g., student member to associate or regular
member. Rick seconded, with the suggestion that the Membership Committee
give input to the Bylaws Committee. Motion carried. Another proposal
was made to allow emeritus members to purchase the journal at the
publisher's base price. This proposal was seconded and approved.
then ensued regarding the need for an associate membership category.
It was indicated that this category was originally created for individuals
whose area of activity was quite different from those involved in
teratology or toxicology. However, it has been utilized by a number
of individuals who work in related fields and who might not have
the required number or type of publications and/or research projects
to qualify for full membership. This category may provide a transition
category for graduates who have not yet established themselves in
the field but who are no longer students. It was also questioned
whether this category should be offered at a rate similar to the
student rate to encourage those in related fields to join the society
and receive the journal and meeting notices. These issues along
with the issue of honorary membership were referred back to the
Membership Committee for further discussion and recommendations.
Affairs-Jan Friedman: Past, present and future Public Affairs
Symposia were discussed; the 1998 symposium on The New Thalidomide
Era: Dealing with Risks will be presented on Sunday afternoon; the
1999 symposium has been planned, yet the flavor of that symposium
(Postmarking Surveillance of New Drugs) is being discussed by the
Public Affairs Committee (PAC). The theme for the latter symposium
will focus on new methods of obtaining data on human teratogenicity.
Industry-sponsored drug-specific registries, data from teratogen
information services, the NICHD maternal/fetal network, and linking
existing large databases will all be discussed. Jean Manson and
Anne Pastuszak are organizing this symposium on behalf of PAC.
The PAC has provided advice to the US Food and Drug Administration
several times during the past year. Tony suggested having Dave Wise
put three alternatives regarding alternate standards for use-in-pregnancy
labelling on the Website, and having Society members discuss these
issues. Committee has attempted to develop a consensus statement
on the issue of the release of thalidomide, but has been unable
to reach consensus. Two Committee task forces are working on other
consensus statements, viz., a statement on hormone disrupters and
a revision of the Society's vitamin A consensus statement. The Society's
consensus statement on the use of folic acid to reduce birth defects
risk was published last year in Teratology.
Committee has offered its assistance to the March of Dimes in support
of the Birth Defects Prevention Act. Additional activities to enhance
the Society's impact on congressional legislation are being considered.
Committee is increasing its efforts to improve the public profile
of our Society. This year's Annual Meeting has generated substantial
interest, and we have received inquiries about other activities
of the Society as well.
Committee will consider several new projects, including developing
consensus statements on prevention of rubella embryopathy, antiretroviral
treatment during pregnancy to prevent transmission of HIV to the
fetus, and improving postmarketing surveillance of newly released
drugs for teratogenicity. Bob suggested that PAC consider developing
a consensus statement on prenatal exposure to alcohol, a statement
that would be timely.
ensued regarding the Birth Defects Prevention Act, and it was recommended
that grass-roots acknowledgment to congressman is beneficial to
achieving increased NIH support of BD research. It was suggested
that our Website be available to the public concerning position
Item: George suggested that the PAC consider utilizing the following
to get things in faster motion, viz., various resources, increased
manpower, and a wish-list of ideas.
Augustine: Several ideas were presented relative to improving the
quality of the journal, viz., broaden the scope of the journal,
improve its esthetics, aggressive marketing, expand editorial board,
ready access to author guidelines, include invited peer-reviewed
reviews on basic research/clinical/social impact topics, accelerate
review process and publication timeline, provide student/postdoc
publication award, request manuscripts from top labs/investigators,
post exceptional journal articles on Website.
Wise: Phil congratulated Dave and his committee for doing a great
job in establishing the Society's web-site. Plans for 1999 include
on-line abstract submission, meeting registration and membership
application; redesign the site for more visual appeal; pass-word
protected searchable directory of members; past meeting highlights,
including some pictures; revenue raising features; page with links
to colleges and others organizations that provide training in the
A discussion took place concerning getting abstracts into Teratology
Journal by the May issue. Timing is important, usually resting with
Wiley-Liss; doing our own printed program of abstracts and meeting
schedule would increase the meeting registration cost by $10.00.
Phil pointed out the additional cost of having both ADG and Wiley-Liss
do the abstracts. Tony suggested not doing both but just one route
because of the cost, and moved that Council approve up to $2500
one-time expense to cover cost of submitting program abstracts electronically.
George seconded the motion, motion carried. Two bids have been received
from professional developers of online abstract submittal website;
both are >$6500. If Bill Landau can do the job for $2500 or less,
then a detailed proposal will be generated and distributed to council
ensued regarding the issue of membership availability through FASEB,
e.g., a hot-link to FASEB general directory could be updated by
ADG. The issue regarding the posting of a list of consultants in
Teratology was discussed. Tony moved that authorization be given
to Dave to create a list of member consultants to be put on the
Website and the consultant be charged a listing fee (with wording
approved by our attorney). George seconded; the motion carried.
Phil suggested that we consider the potential liability to the Society.
Tony suggested that Society membership alone should be the level
at which consultants' reputations are challenged. It was proposed
that consultants be charged a $25.00 fee, and that this fee be announced
in the Newsletter. The service would be free to Corporate advertisers
(Sustaining and President's Circle Members). The sense of Council
was to encourage other Corporate advertisers to become sustaining
members by charging a higher fee for Corporation list. A similar
list of contract laboratories was discussed; Sustaining and President's
Circle Members would be posted free and others would be charged
a fee to be determined (Dave Wise will request $50 per year).
Item: Dave announce in Newsletter.
taken during the meetings to highlight such events received Council's
approval. Bob Parker volunteered to capture such images for posting
on a meeting highlights web-page. Finally, a comments page would
provide the ability to send questions and comments
had concerns about the budget and suggested that it would be helpful
to know how much the new additions will cost. Dave suggested the
costs would be negligible beyond the cost of putting the abstracts
and proposals regarding charging for placement service ads: Dave
personally dislikes charging for ads on the web, although charging
for ads placed in the newsletter is warranted. Dave proposed a free
ad on the web as a bonus to a paid ad in the Newsletter The income
could help with the costs of some web projects planned to upgrade
the look of the site, on-line abstract and registration, etc. Council
approved the concept that a 5-line classified want-ad would be free.
Product ads are considered profit-making and a different fee schedule
for these and other larger ads could be developed by the Web Committee
in consultation with Council.
and Elections-Patty Rodier standing in for Pat Wier: The following
items were discussed, should members of this Committee have longer
terms? Is having new people on the Committee better? From here on
out, ADG will count the ballot and the Secretary will be notified
of the results.
proposed that Tom Flyn, existing Nominations and Elections Committee
member, should be the new Chair. A proposed list of prospective
members is forthcoming. David Wise will be the Council liaison to
Committee-Tom Knudsen: Tom is one of two teratologists officially
representing our Society at FASEB. Elaine Francis is the other representative.
Their membership is at 50,000. The process at FASEB in developing
a position on issues regarding budget for NIH, NSF, DOE, and EPA
begins in early in February, therefore we need to have our representatives
appointed early in the year.
George asked what can be done to facilitate this process. Tom suggested
that strategic planning ideas will be very helpful, that it will
be important to choose common areas of interest in related to Birth
Defects. George recommended that Tony form a group to advise FASEB
on Birth Defects initiatives. Jan seconded, motion carried.
Cunningham: [See letters from FASEB under Partnership (Council Agenda).]
George commented that it is reasonable to open up a dialogue with
the CP Society in 1999. Tony reviewed our goal of partnering. Council
liaisons should be members of the Committee with Mike. Dave suggested
the need for contracts for Website links in order to interact with
Affairs Committee-Alan Fantel: Harriet Wilson has agreed to
provide $5000 this year to fund one or more prizes for best articles
in Teratology on a subject chosen by the Publications Committee.
The availability of the awards will be advertised in our journal
and others as well as by Wiley Liss. The editor and the Publicatons
Conmmittee are enthusiastic about this program and the committee
has agreed to take over its administrations. It was suggested that
the funds be used to bring the winners to the annual meeting to
present their research and possibly to receive a year's free membership
and journal subscription. Council gave approval that Alan will interact
with the Publications Committee to develop the new Wilson Publication
Award. Tony suggested the Wilson awards be distinguished from the
Marie Taubeneck award-three papers to be awarded with funds from
her family. Council suggested letting Student Affairs Committee
develop this further and report back.
Item: Tony or George should follow up on this item of business.
for Information: Outgoing Council members Elaine, Bill and Jan
were given a vote of thanks for their service.
to adjourn at 12:35 PM.
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