Members in Attendance: K. Jones, President; M. Tassinari,
Vice President; E. Faustman, Vice President-elect; R. Tyl, Past
President; G. Dearlove, Secretary; K. Filkins and J. Graham, Councilors;
A. Scialli Chair, Public Affairs Committee; D. Hansen, Chair,
Publications Committee; T. Masson, Executive Director.
to Order at 10:20 AM.
from Annual Meeting Council and Business Meeting were presented
for approval. Minutes were approved after corrections/amendments
Council I-A (6/26/04) Attachment 1 - correction to Profit /Loss
Statement for 2003 […net ordinary income of $18,810…]
Council I-B (6/26/04) Attachment 2 - no corrections required
Council II (7/1/04) Attachment 3 – Addendum to Ad Hoc Committee
to coordinate joint symposium between Teratology and SPER in 2006:
K. Jones to ask M. Werler to serve as Chair of this Ad Hoc Committee.
Revision of Granting Assistance section to read “E. Faustman
volunteered to get someone from the NIEHS to give a presentation
on transitional funding at the Annual Meeting if possible.”
Postdoctoral Fellowship Committee, second to last sentence of
first paragraph corrected to read […do and how they will
be…] Next paragraph, reference to University of Washington
Publications Committee report revised to state “Council
provided Deb with a list of three candidates for each position.”
Council II –Conference call continuation (8/9/04) Attachment
4 – Participant list revised to delete D. Hansen from list.
E. Faustman requested, and Council approved the addition of an
ACTION ITEMS section to the minutes. This listing will be presented
at the end of the minutes in the future.
Report – K. Jones
Plan Update with Matrix (Attachments 5 & 6) Ken reviewed the
progress the Society had made on the Strategic Plan adopted in
1997 (revised in 2002).
Appointments were reviewed (Attachment 7). Some of the
suggested nominees for various Committees will require submission
of application for membership. All nominees were approved if they
become active Regular, Associate or Student Members. A few Committees
are still not at the proscribed membership numbers and K. Jones
will continue to look for appropriate nominees. K. Jones to develop
charge for Special Populations Committee (Ad Hoc) and appoint
Lecturer this year will be T. Scialli.
FASEB membership was discussed in lieu of the
proposed increase in dues. Clarification on the actual amount
is needed before Council could determine the financial impact
of retaining our full Society membership. The dues are prorated
to the number of active members in the Society.
Vice President’s Report – M. Tassinari
Meeting Program Update (handout without Attachment
number) The Program outline was reviewed by M. Tassinari. Changes
in schedule on Monday and with the Poster sessions were discussed.
Student/Postdoc posters will have special identification tags.
The Hotel and the Student Accommodations were visited and appear
to be adequate for our meeting. The Society will be meeting with
NBTS, BTS and OTIS. The Education Course (Stem Cells) and program
were reviewed and very minor changes suggested. This year there
will be a second mini-course which will have separate registration
fee. The additional course will be just prior to the Bioinformatics
Symposium and is to serve as an introduction to the symposium.
The separate registration is being charged to help defray the
costs of computer access requested for the Bioinformatics Symposium.
The hotel has offered to provide box lunches for sale each day
and the Society does not have to guarantee a minimum number purchased.
The current program plans permit specific nights when Sponsors
may have off site functions including the one free evening without
any official Society function. The banquet will be replaced by
a “beach party” following the business meeting.
2005 Meeting Budget was reviewed (Attachment
8). Council discussed Student Travel Awards and NIEHS requirements
that their award be a true competition with no more than 60% of
the applicants receiving a travel grant. Numerous scenarios were
discussed. The intent is to keep student registration high and
provide as much travel assistance as possible. Council voted to
continue funding student travel at $500 per student who had an
abstract accepted for platform or poster presentation. The number
of corporations who sponsor the meeting has fallen (mergers, financial
times, etc) so sources of funding need to be expanded. The budget,
although very ambitious, was accepted for the Annual Meeting with
Vice President-elect’s Report – E. Faustman had
to do with the SPER joint symposium. E. Faustman was not on Council
when these discussions were initiated so K. Jones provided the
update. Ken spoke with Gary Shaw of SPER regarding the joint symposium
(SPER/TS) to be held at the Epidemiology meeting in Seattle in
June of 2006. K. Jones has asked M. Werler, T. Chambers to be
TS reps on this group and G. Shaw and D. Savitz will represent
SPER. The meeting is an international meeting and our suggested
topic will be fetal determinants of adult disease. This is being
proposed as part of the Strategic Plan to increase Society visibility
and to serve as a possible lead in to running our meetings with
SPER in the future.
Secretary’s Report – G. Dearlove (Attachment
9) The report presented some significant concerns for the Society.
is dying a slow death. The articles from Society Officers are
not forthcoming and the articles from Council (as Liaison to the
various Committees) have also been few and far between. Council
discussed the merits of the Newsletter and G. Dearlove and E.
Faustman are to discuss after the meeting and present a plan to
Delinquent Members and attrition was again discussed.
Lists of delinquent members from 2003(Attachment 10) and 2004
(Attachment 11), previously prepared by AIM, were circulated.
Council members were requested to sign up to contact members whose
names appeared on the lists to determine why they had stopped
paying their dues. G. Dearlove collected the list and was to e-mail
council with a compilation of contacts for each Councilor. Any
names not selected were contacted by the Secretary. During this
discussion, the non-paying category of Emeritus reviewed. Council
will determine if this will continue to be a classification of
membership or if it will be replaced by another category that
would require the payment of dues, even if at a reduced rate.
Any change will have to go to the Constitution and By Laws Committee.
R. Tyl is to draft a new description for Distinguished Fellow.
A suggestion was made that members in good standing from the JTS,
ETS or Australian TS should have their membership application
procedures waived if they want to join the Teratology Society.
This suggestion should be reviewed and supported by the Membership
Committee before being enacted by Council.
Report – I. Smoak (Attachment 12 and supplemental
handout – Balance Sheet from 8/31/04) Report was presented
by T. Masson.
Masson reported that the Society had a Certificate of Deposit
due to mature in very early November and she requested guidance
from Council regarding investing of these funds. Discussion of
roll-over or mutual funds followed. Council voted to authorize
the Executive Director, if unable to obtain a response from either
member of the Finance Committee (I. Smoak, Treasurer and J. Rogers,
Past Treasurer), to have the CD cashed in at maturity and have
the funds sent to the Society for investment at the direction
Post meeting note. Ida spoke with the Legg Mason representative
and he recommended that we rollover the CD. T. Masson informed
Ida that Council seemed to support looking at other strategies
for the Societies investments. Ida is in the process of collecting
more information from Legg Mason.
Items noted by Council;
$10,000 authorized for expenditure on a Bioinformatics Workshop
this year will be carried over to next year, so the budget deficit
must be increased by $10,000 for 2005 (and reduced by $10,000
The Primer is not in the current 2005 budget estimate. The committee
is still using the 2003 allocation of funds. No new budget expenses
are projected for 2005. All chapters have been edited and are
ready to go to Council and the authors for final review. Graphics
and figures are still in progress. When all is completed, a final
publication estimate can be obtained. This will be a no fee primer
to be issued to medical students in the current format. Council
asked to review primer and determine if the no charges status
is acceptable. The 2005 budget (deficit budget of about $27,000)
was approved by voice vote. The deficit is expected to be pushed
into the positive by the additional Royalties projected from Journal
Executive Director’s Report – T. Masson (Attachment
Annual Meeting Update The 2004 Annual Meeting
is expected to generate $1,500 in revenue after the $21,500 from
grants is booked and one more contribution is received. AM registration
was 371, Education Course had a registration of 115 and the Mini-Course
registration was 59.
The 2005 Annual Meeting Abstracts submission system will be the
same as the one used in 2004. The cost is $950 for the entire
process. We will be accepting on-line registrations for the meeting.
The Web Site Committee will update the payment pages and have
them live by the time the Preliminary Program is printed. M. Collins
has agreed to serve as PI for the NIH travel grant application
(Letter of Intent due Nov.1). We are still waiting to hear when
the CDC grant is due. Should be in mid November. The copyright
concerns from the Education Committee were reviewed by our attorney
and the changes to the forms were approved. We still are not at
liberty to put the materials on a CD or on the internet for more
Speaker Reimbursement Policy was reviewed and no changes were
recommended. M. Tassinari to call Education Committee for clarification
on number of speakers for Mini-Course and their reimbursement
Post-meeting note. The mini-course speakers include one member
and one non-member. Rules for speaker re-imbursement will apply
and Eve Mylcreest, chair will clarify this for the invited speakers.
Demographic Information (Attachments 14 &
15) The need for collection of this information was reviewed.
Council was asked to add all revisions/suggested additions or
deletions to the two sets of data collection forms and return
to Headquarters with in 30 days.
Public Affairs Committee Report – T. Scialli
Press Releases The Committee did not identify
a great deal of benefit from the Press Releases of last year.
Felt were not worth the costs last year, but will continue the
effort to see if they can find the right combination of releases
in the future.
CME Accreditation was reviewed and an agency
identified (American College of Occupational and Environmental
Medicine) that is willing to co-sponsor accreditation efforts.
This is desirable for increasing attendance by Clinicians who
are required to earn a set number of CMEs each year. The group
identified will charge the Society only $1500 (going rate for
other CME-granting groups was $10,000 plus $500 for each half
day plus a great deal of paperwork). M. Tassinari to work with
K. Filkins to facilitate for the next Annual Meeting. The requirements
were discussed and Council voted to move forward with this program.
M. Tassinari to present to Program Committee for their approval.
Teachers Education Program was a success in Vancouver
because it was offered in conjunction with another meeting and
the speakers were provided by the NIAAA. PAC will attempt to get
NIAAA assistance in Florida. T. Scialli to try to determine correct
contact group in Florida.