Business Meeting Details:
The agenda for the Business Meeting was reviewed and the order
of presentations (and time for each presentation) was established.
The Business Meeting must remain on schedule this year as we have
scheduled the meeting for just one hour.
Completion of Old Business from Council I-A
Tassinari presented that status of the “Primer”. All
chapters have been submitted and approximately 75% of them have
been edited. The individual authors will have one last chance
to review their chapter and update the references cited prior
to finalization. To date, approximately 33% of the graphics are
completed. The primer should be ready to start production in the
fall (shooting for an August date).
Tassinari will reconfirm that Pfizer will contribute to the publication
of the document. A table of contents is to be e-mailed to all
Council members for review. Current activity is the creation of
a Glossary for the book. Targeted audience is first year medical
Discussion followed regarding selling copies or giving them to
Students. Many Society members will want their own copy. If sold,
this will raise all sorts of copyright issues. Council voted to
make the book free of charge to medical students. There may be
a possibility of making the primer available to Teratology Society
members as a PDF file.
Website Committee – R. Felix informed Council
that the website was up and operational. To date, the committee
has used just $1900 (plus $300 to the host site at UCSD). Last
year the Committee used $5800 of the $6000 budgeted. Council agreed
to keep the budget at $6000 for the coming year.
The directory is on line and password protected. Changes in the
directory require about 5 working days to be implemented.
year the Committee instituted a “Room Share” function
to assist students in finding roommates for the annual meeting.
Some regular status members may be interested in this function
A log for “comments and Questions” has been initiated
to analyze queries that come in to better address the needs of
the community. The Web Committee currently sends all Clinical
questions to OTIS, Genetics questions to K. Jones and any Teratological
questions to AIM for further distribution.
Robert reminded Council of the current access structure. Plans
are underway to assign everyone a password and then have them
change it to their own specific password for security purposes.
Search functions being added to the directory will include City
and State of members. The Committee is also looking into making
the directory accessible as a PDF file so members can download
and print the whole directory to one file. Electronically-challenged
members can still get a hard copy from the AIM Office.
Student Page still needs to be updated. This will require a student
to do the work and various rewards/inducements were discussed.
F. Clarke Fraser Award Committee –J. Peters
reported a total of five people nominated for the award this year
- two nominations received this year, three nominees remained
from the previous year and were reconsidered. One person was determined
not to be a member in good standing (unpaid dues). The decision
to choose Karen Augustine was unanimous, with the runner-up standing
a good chance for next year. Three nominees from this year's award
will be considered next year.
The Committee then requested Council to take a more active role
in providing the F. Clarke Fraser Young Investigator Award a more
prominent position at the Annual Meeting. “Given that the
two of the three founders, Wilson and Warkany, get full honors,
it seems that Dr. Fraser has become somewhat left out. Now that
we are finally recognizing his contributions, the Clarke Fraser
Award presentation keeps getting pushed to the back of the schedule
as if it were not as important as the Wilson and Warkany events.”
will address this issue in the planning of the Annual Meeting
program for 2005.
Committee –M. Narotsky reported that there were
108 pre-registered attendees in the course this year and 52 pre-registrants
for the mini course. The course materials for both offerings were
again provided by CTBR. They are full color and extremely professional
members who place work at CTBR were again urged to write to them
to thank them for their efforts this year.
was some concern that a number of the slides did not match the
presentations from the speakers. One speaker did not present slides
for the workbook because the material had not yet been published
and was concerned about potential copyrighting the material once
presented in a workbook.
of the speakers did not like the wording on the copyright release
form and did not sign. This topic again generated a great deal
of discussion in Council and the matter is being reviewed by the
committee. T. Masson will work with M. Narotsky to revise the
legal wording for copyright issues.
Affairs Committee – B. Buehler reported the Committee
has granted more awards than anticipated this year because there
was an increase in participation by students. The committee will
continue to push for early notification and announcement of awards
to continue the high student interest in the meeting. This was
a great success and Council was largely responsible when they
voted a $500 travel grant to every student who had a poster or
Room Share assistance from the Web Committee this year was a great
help. The location of hotels with reduced rates for students should
be continued. (Note: The hotel complex selected for the 2005 meeting
is offering student rates of $99 per night for a room - the cost
to be shared by the inhabitants.)
A request for more student social events was made. They would
like to have the events during the early part of the meeting as
Next year there will be a special table at registration for students.
This will facilitate the meeting of fellow students and provide
them increased visibility. Hopefully, this will induce an increased
tendency to include Teratology Meetings in future travel plans.
Some logistics discussions on AIM participation in the Student
Affairs Committee functions followed. There were also some concerns
the students presentations were out of context when they were
spread around the meeting rather than having them all presented
at one platform session. Pros and cons were discussed and the
Committee will make recommendations to Council for further consideration.
Membership Committee – I. Smoak reported there
were 31 new full members, 9 new associate members, 7 new student
members being presented at this meeting.
requested that the Membership Committee, with concurrence of the
editors of BDR-A, BDR-B and BDR-C, approach authors of articles
who are not currently members of the Society to congratulate them
for the interesting article and to determine if they had any interest
in becoming members of the Society. This activity should only
occur with the full knowledge and blessing of the Publication
Nominations and Elections Committee – B. Kelman
announced the results of the election. E. Faustman was elected
Vice President-elect, I. Smoak was elected Treasurer and K. Filkins
was elected to a three year term on Council
Council requested that the confidential information imparted by
the Committee Chair be relayed to the new Committee to facilitate
their candidate search and to provide a list of candidates who
might be willing to serve in the future.
Bioinformatics, Genomics and Proteomics Ad Hoc Committee
- T. Knudsen provided a written report summarizing the
activities of the Committee to date. Following relocation to the
University of Louisville, T. Knudsen established an IBM-based
server for implementing a birth defects systems manager (BDSM)
to be web accessible. This will permit researchers to use the
data base network for teratology issues.
The potential of an NICHD RFA on Birth Defects (similar to the
one just advertised for Genomic and Proteomic Network for Premature
Birth Research) may become a reality. J. Hanson should be asked
if this is in the works so the Society can collect data to get
the project moving.
There is some sponsor interest in a workshop for the fall and
the Committee is trying to coordinate this activity. The details
need to be formalized so Council can determine if any level of
Society funding is available. The current budget for conference
calls appears adequate for the calls.
The first project will be to get microarray data from the various
labs and put it into a meaningful format. Tom suggested an Ontology
of Phenotypes approach to provide a metric for numerical classification
of defects so they may be ranked.
Parker and M. Tassinari are to provide T. Knudsen the names of
individuals within their respective companies who would potentially
be able to release these data. GSK has vetoed this approach with
their data set.
FASEB Update – a written report submitted
by J. Manson and presented by R. Tyl. M. Tassinari is to draft
a Stem Cell Opinion letter for review by Council prior to providing
the document to FASEB. The document should also be presented as
a press release from the Society. An August timeframe was assigned
to this task.
Bylaws Committee – G. Clemens presented
in B. Beyer’s absence. The committee has reviewed the bylaws
and noted areas of inconsistency within and with the revisions
to the constitution. These are all minor and will be presented
to the membership at the business meeting and followed up with
written documentation for a vote. The only item that may be of
some concern is the change in wording to “domestic partners”
rather than spouse.
Council approved all recommended changes for presentation to the
Site Selection Committee – M. Tassinari
reviewed the Hotel materials gathered by AIM in an effort to locate
adequate space for the Annual Meeting in 2007. Council reviewed
room allocation, meeting dates and prices for Rochester, Pittsburgh
and Atlanta. Discussion, followed by voice vote resulted in the
selection of the Omni William Penn Hotel in Pittsburgh as the
site of the 2007 meeting.
New Business: Communication from Past Presidents
regarding the number of platform sessions, the number of days
for platform sessions, and membership desires for current research
presentations was discussed. Some clarification of the letter
was required as different Council members read the letter with
different emphasis points.
Council II meeting time was changed to facilitate plane connections.
being no additional new business, the meeting adjourned at 2130