Garden Inn-Baltimore, Maryland
meeting was called to order by President Rochelle Tyl at 1:00 PM on Thursday,
October 23, 2003
Members in attendance were: R. Tyl, President; K. Jones, Vice President; M.
Tassinari, Vice President-elect; G. Dearlove, Secretary; J. Graham, R. Parker
and P. Wier, Councilors; R. Miller, Chair - Publications Committee; T. Chambers,
Chair - Public Affairs Committee; T. Masson, Executive
Slikker, Past President attended via conference call.
Report: S Tyl
Minutes from the Council I and II meetings at the Annual Meeting were discussed.
No corrections were required and the minutes were approved as drafted.
Meeting Metric: is needed
to evaluate the good and bad parts of the meeting. We also need to be able to breakdown membership
on our committees by ethnicity, etc. to receive future CDC funding.
For example, we need to have enhanced student participation to qualify
for full funding on certain grants.
This effort is underway and continued efforts are needed.
meeting survey was not turned in by many people and there should be additional
requests for the feedback in the Newsletter and on the Web site.
The Web should have another copy of the survey to facilitate response
of the members who attended the meeting.
almost complete. Student Affairs
still requires one person and the Web Site Committee needs two new members.
Lecturer: Discussion followed regarding selection of an ad hoc committee consisting
of Bob Brent and Shelley Tyl. The
purpose of the committee is to select the speaker for the coming year.
Various highly qualified individuals were discussed and the committee
will select the winner from a short list by mid November so the winner can
be identified in the meeting advertisements.
Distribution was discussed.
Students and Emeritus Members currently pay for the Journal if they
want copies. Discussion followed
on the merits of providing a free subscription to students in order to afford
them the opportunity to see all three parts of the Journal. No action taken at this time.
with Another Scientific Society is currently
under review. SPER is a possibility. They currently want us to sponsor a symposium
in 2005 at their Toronto meeting. They are co-sponsoring a Symposium at our annual meeting in
2004. We would look to expand
our program in 2006 if the interest continues and then look to a joint meeting
in 2007 (the first date this all could be coordinated with hotel room constraints,
Societies were discussed as possibilities for conducting joint meetings (International Federation of Placenta Associations, ACOG, Maternal/Fetal
Medicine, SPER, the Placental Society, Maternal/Fetal Medicine, etc).
An Ad Hoc committee was appointed (T. Chambers, Wm. Slikker, M. Tassinari,
P. Wier with R. Miller as chair) to write up the objectives and plan to follow
up on possible arrangements.
FASEB: Council was reminded to
consider possible replacements for J. DeSesso. The individual should live in or around the Metropolitan DC
area to facilitate attendance at the various FASEB committee meetings.
Chair Orientation: Possible
ways to facilitate the annual transfer of Committee Chair functions were discussed.
Council determined that the Council Liaison with each of the various
Committees would be responsible for discussing Committee SOPs with the in
coming Chair and any new committee members.
Contract for AIM was reviewed and all changes were approved
by unanimous vote of Council.
President's Report: Ken Jones
Meeting Program was distributed and discussion followed regarding
the possibility of rearranging some of the symposia and concurrent sessions.
Additionally, the presentation of the Wilson and Fraser awards, along
with the student travel awards at the Banquet was discussed.
Potential topics for the Issues Forum were reviewed and a brief review
of the last Public Affairs Workshop may be presented as one part of the Issues
Forum. Council will look
into the possibility of arranging for a shuttle bus to transport members to
the airport on the last day of the meeting as a possible method for increasing
attendance right up to the conclusion of the final symposium.
Jones will take these suggestions into account before production of the final
will be no pre-meeting workshop this year.
Continuing Education Course and the feasibility of having all invited lecturers
complete a "copyright release request" were discussed.
Samples of a copyright release form and an education course materials
release form were reviewed. The apparent uncertainty about one-time
usage of materials for educational purposes will require AIM to check with
an attorney to determine the proper interpretation of this issue. The results of the legal opinion will
be distributed to Council electronically.
printing of course workbooks will again be sponsored by CTBR.
Meeting Session Chairperson Guidelines were reviewed and minor revisions were
made. The Speaker Reimbursement policies were
reviewed and the amount of the honorarium being offered by the Society was
compared to the current $250 NIH rate for an invited speaker honorarium. The travel arrangements, number of nights
of housing and per diem rates for both members and non-members were reviewed.
(note of clarification - members currently receive one complimentary
night at the standard hotel room rate no matter how many talks they have been
invited to give) All non-member invited speakers will receive
an application for membership, sponsored by the Session Chairperson, when
honorarium offered by the Teratology Society to non-member invited speakers
will be increased to equal the dollar amount provided by the National Institutes
of Health for invited speakers. Passed.
budget projections for the Annual Meeting were discussed.
Council looked at the registration fees, expected contributions from
industry, NBTS and OTIS for shared events, the hotel commission and other
revenues balanced against various expenses and agreed to temporarily approve
the suggested budget. The final
budget to be mailed electronically to Council when available in November for
President-elect Report: M. Tassinari
Annual Meeting Sites: M.
Tassinari reported that the site selected by electronic vote of Council for
the 2005 annual meeting was the Trade Winds Resort in St. Pete Beach, Florida.
selection for the 2006 annual meeting was discussed.
Many of the hotels contacted by AIM had dates of availability that
would require moving the annual meeting to earlier in June.
A table of room rates coupled with average airfares was presented for
hotels of the appropriate size for our meeting in Boston, MA; Austin, TX;
Monterey, CA; San Francisco, CA (Sheraton Palace and Hyatt Regency both provided
quotations) and Washington, DC.
requested AIM to solicit additional information from hotels in Denver, San
Antonio, Santa Fe and Austin for the third or fourth weeks of June.
When the information is available, Council will vote electronically
to select the site for the 2006 meeting.
also suggested AIM review hotel options in Atlanta, Charlotte, Monterey, Boston,
Providence and San Francisco for consideration for the 2007 meeting location.
Report: G. Dearlove
Newsletter compiled by AIM was praised and all Council members were reminded
that they were expected to contribute at least one article a year to the newsletter.
Dearlove reported that a number of members still had not paid their dues for
2002 and 2003. The list of delinquent members (prepared
by AIM) was circulated and Council members were requested to each identify
those individuals whom they would contact before the next meeting.
This list was retained; the contacts selected by each Council member
will be distributed to the Council electronically.
The retention results will be evaluated at the next Council meeting.
recruitment costs for exhibiting the Teratology booth at the SOT meeting were
discussed and P. Wier suggested that we reconsider the value added to having
a booth at this meeting. After discussion of various alternative
ways to advertise the Society, Council voted to ask the Membership Committee
if they wanted to continue with the booth.
G. Dearlove to contact the Committee chair and request a reply by the
first of the year.
to the Membership Application were discussed.
Minor wording changes were suggested and the addition of both the Society
Web site address and a query asking how the applicant learned of the Society
will be added. AIM will relay these requests to the Membership
Committee for approval.
of the ten years from degree requirement for the F. Clarke Fraser Award was
reviewed. When the award was originated, the ten
year stipulation was included to restrict the award to "new investigators". However, the original limitation was placed
on the last "formal training in the field of Developmental Toxicology/Teratology".
This would permit completion of postdoctoral training and/or medical
specialty training to be included as the start point for the ten year calculation. This information will be relayed to the
Fraser Award Committee and they will be requested to use their own best judgment.
Report: T. Masson for J. Rogers
Treasurer's report, prepared by John Rogers, was presented by T. Masson.
The total current assets of the Society through 30 September 2003 are
9% above the total assets at the same time last year. The total liabilities for the Society as of 30 September 2003
are also 9% above the total for the same time last year. The overall income projected for the Society
for 2004 is currently a net loss of $3,737. However, these numbers are subject to change based on the expenses
and revenues generated by the Annual Meeting. The final numbers appear to be on track
to come in under budget.
assets for September, 2003 are $495,601.12; total assets for September 2002
were $456,142.69. The balance sheet assets are up versus
will review the budget proposal and vote electronically on acceptance or revision
as soon as the number projections from the annual meeting are available.
Director's Report: T. Masson
Masson indicated that the majority of the report topics had already been discussed. There is currently a need for the Society to purchase an Abstract
Submission Service to facilitate on line submissions from the membership.
made and approved to authorize AIM to purchase Oxford Abstracts (or an
equivalent program). Council
will test the program by sending abstracts to (http://teratology.conference-services.net/).
for the 2004 Annual Meeting will be accepted online.
The page is being developed.
exhibitor Registration was discussed and Council determined that the Society
will not change the Exhibitor Registration policy at this time.
The current policy affords the company one complimentary meeting registration
with their booth space. Any additional
attendees must register at the appropriate rate.
Executive Director prepared review documents regarding online membership renewal
and current membership status (including a tabular presentation of dues classifications
for 2001 and 2002 to October) and a summary of new member applications.
Web Site has been upgraded. The membership directory has been live
since June and several recent improvements have been made. The Web Site Committee
has requested suggestions from the membership and will continue to try to
improve our visual image.
two of the Interim Council Meeting was called to order by President Rochelle
Tyl at 8:00 AM on Friday, October 24, 2003
Members in attendance were: R. Tyl, President; K. Jones, Vice President; M.
Tassinari, Vice President-elect;- G. Dearlove, Secretary; J. Graham, R. Parker
and P. Wier, Councilors; R. Miller, Chair - Publications Committee; T. Chambers,
Chair - Public Affairs Committee; T. Masson, Executive
Slikker, Past President again attended via telephone connection.
to accommodate the phone call and work schedule of Wm. Slikker, Council altered
the agenda to discuss those items assigned to Dr. Slikker.
Bill requested any suggestions Council might have for
candidates be e-mailed to Bruce Kelman. The Committee is planning on presenting the recommended slate
to Council by December first.
Nominations this year are required for the office of Vice-President
Elect and Treasurer, as well as the open Council seat.
Site and Bioinformatics; Bill
noted that the CBT committee (Chaired by T. Knudsen and composed of B. Abbott,
M. Collins, A. Cummings, G. Daston, R. Felix, B. Hales, S. Hunter, J. Manson,
W. Scott and W. Slikker) had participated
in two conference calls to date and have provided Council a written report.
The Committee requests that Council approve three paragraphs for inclusion
in the Web Site. Council approved
only the first and second paragraph.
The Committee would also like other sources/addresses be included in the Web
Site for membership referral. Council
The Committee request approval to plan a 1.5 day workshop to bring a focus
group of 10-15 scientists together to plan a server function for the growing
area of research. Expected Society
support would be in the form of travel and hotel expenses. The outcome would be a more formal business plan for the CBT.
Council approved moving forward with the proposal and authorized
the Society to provide up to $10,000 towards supporting the workshop.
IFTS: Bill reported that D. Wise
had formed the committees for selection of the images for the Web and for
reviewing the Terminology being placed on the Web. These events are to be coordinated with the CBT to permit cross
communication between the Web sites. Bill will determine if the Society is going to require funding
to support the Web Sites.
Fellowship in Developmental Toxicology/Epidemiology: Bill described the material (written report
provided to Council) outlining the program he was proposing. The overall function of the Society would
be as a clearing house for the candidates. The funding for the program would come from the partnering
organizations. This will require
the appointment of an Ad Hoc committee to identify sources of funding in addition
to laboratories in which the fellowships could be conducted. Ad Hoc Committee is W. Slikker, Chair
with T. Chambers, R. Miller and P. Wier as members with M. Tassinari as Council
Liaison. This program will be
discussed with the membership at the Issues Forum at the Annual Meeting. The description of the program, with revisions
suggested by Council, will be made available to the membership at the Annual
Children's Study Update: Don Mattison is in charge of this program. There are many Society members on the
various committees and Council suggested that it would benefit the Society
if we were able to determine who they were and get some sort of an update
from them collectively to distribute internally and externally (for the Society to use as advertising
of our Society). This would be
a good Web Site entry item and should also go into the Newsletter. T. Chambers to ask D. Mattison for a paragraph
to put into the next Newsletter and to determine if someone would be able
to make a poster or platform presentation at the Annual meeting.
had to leave the Council Meeting at this point and we returned to the agenda.
Affairs Committee Report: T. Chambers
text on smoking cessation (senior author J. Adams) has been submitted for
publication in BDR/A (already on the Web).
Public Affairs Symposium for the 2004 annual meeting will be on obesity and
pregnancy outcome. J. Mills and T. Flynn are the organizers.
This will also be the topic of the next PAC statement.
(Jim and Tom to be lead authors)
Scialli, K. Jones and M. Tassinari have drafted a summary of the PAC workshop
from the last Annual meeting. Text submitted to BDR/A and on the Web.
This article summarized the debate/workshop and should prove very helpful
to participants as well as those who were unable to attend.
of the PAC workshop (publicity) was assisted by AIM.
Still too early to determine if advertising was beneficial. The PAC had requested proposals from professional agencies
for additional assistance and the results were similar to what AIM provided.
If we still want press releases to feature the Continuing Education
program for this year to send to local Universities, etc. we should stay with
followed on the goals and benefits of Press Releases and potential targets
for the releases. The Vancouver School District has been
approached to determine interest in training teachers at the annual meeting.
The NIAAA, Merck and the CDC have offered materials and/or staff if
such a training program were to be conducted.
The school calendar may make this difficult to organize.
However, now is the time to start looking at this sort of program for
Adams had requested $400 for reprints for the PAC statement.
Council has directed that the reprints be sent from Teratology Society
Headquarters office (AIM) based on an e-mail request from Jane. This will add to the Society ownership
and reduce the obligation to mail reprints for J. Adams. Future PAC publications are to have Teratology
Society as the contact address as was done in the Vitamin A paper in 1987.
in the NIAAA program will be provided posters to put up in their classrooms. The purpose would be to emphasize careers in science. An Ad Hoc committee of R. Parker, P. Wier
and D. Wise will work on this. T.
Masson to distribute the ideas generated by January 15, 2004.
Liaison Reports: Many
Affairs; No report provided, K. Jones to contact B. Buehler
to determine what progress has been made.
They need another member for a term to expire in 2006 - W. Harrouck
to be called by R. Tyl to determine her interest.
Committee report presented during the Secretary's report.
R. Parker to replace G. Dearlove as Council Liaison to the Membership
and By-laws; Needs another member. G. Clemens was suggested as he had worked on revision to both
the MTA and the MARTA Constitution and By-laws.
Committee Report: R. Miller
reported he is already working with Deborah Hansen to take over next year. This will assist the transition from one chair to the next.
Wiley-Liss Symposium for the 2004 meeting will be published in BDR/C as Rocky
has invited most of the speakers and will incorporate the program into Part
Wilson award for the best paper will be based on Parts A and B only.
Annual Meeting publication this year was printed in both Part A and Part B
of the Journal. Next year the Publication Committee would
like to print the program only in Part A. To do this, the Society will have to cover the expense of sending
Part A to those members who only get Part B. This will avoid using two publication issues for the same program.
Motion: The annual meeting
issue of Part A of BDR will be sent to
all subscribers next year. This
additional expense will be put in the annual meeting budget for next year
and is not to exceed $1,000. Motion
from the committee regarding electronic access to all copies of the Journal
were discussed. Currently, all members have access to
all three parts, but this will end in 2005. In the future, will an electronic only version be available
for a reduced rate? Should we
open electronic access to the back issues to all after three years (e.g. historic
issues as is done for Lancet)? Note,
Wiley-Liss will not favor the reduction of subscription rates for electronic
only access even though they are under pressure to go to the e-journal format
in order to continue the citation impact statements. Further discussion will require input
from the publisher. They will
also be requested to broadcast an electronic table of contents for each issue
so readers don't have to actively go into e-mails to search.
Motion: The $5.00 per issue subsidy
that Council voted to apply to Journal subscription prices for a one year
period will expire this year. Council
voted to eliminate the subsidy and to pass on the full increase in the price
of the Journal to the membership by raising annual dues by $10.00.
This will cover the increase in Journal subscription.
backlog of papers for BDR/A is below 100 and P. Mirkes feels this is too low. Consequently, he requested three new individuals be designated
Associate Editor to try to recruit more papers. These individuals were approved by the
reminded Council that L. Holmes did not receive any written documentation
of the Society appreciation for the job he did as Editor of Teratology.
M. Tassinari agreed to put something in the program for the 45th
anniversary meeting to honor all previous Editors of the Journal (H. Kalter,
B. Brent, T. Sadler and L. Holmes) and all the current Editors (P. Mirkes,
G. Daston, R. Tuan).
impact factor of the Journal is currently calculated as 1.8.
This is too low and Council set a goal to raise the impact factor to
above 2.0. The increase in impact from the Journal
change to BDR/A, B & C will take at least three years to become apparent.
of Teratology - M. Tassinari reported
that T. Scialli and B. Hales had met and that the old chapters have been re-reviewed
and new chapters have been requested.
The document will be prepared in hard and electronic copy. A medical writer has been hired to edit
the text for format and style ($8,000 has been budgeted for this function)
but a graphics person is still needed to add the figures. The current plan is to re-contact the authors to review the
changes to their chapters and to bring the Primer up to date with the new
discussions about Council follow up and annual meeting evaluation forms were
Hoc Council memberships for OTIS and NBTS for the purpose of increasing cooperation
and participation of the other groups with Teratology were discussed. No action was taken at this time as Council is currently composed
of Councilors or Officers who are also members in these organizations.
The first step suggested would be for the Presidents of the three Societies
to get into contact and possibly offer to share minutes of their respective
adjourned at approximately 2:30 PM.