to order by Wm. Slikker at approximately 0800 hours
members in attendance: Wm. Slikker, President; R. Tyl, Vice President; K.
Jones, Vice President-elect; J. Friedman, Past President; J. Rogers, Treasurer;
G. Dearlove, Secretary; C. Chambers, Chair of Public Affairs Committee, B.
Abbott, Chair of Publication Committee; J. Graham, M. Tassinari, and P. Wier,
Councilors and T. Masson, Executive Director
Synopsis: Wm. Slikker
Minutes from the Annual Meeting were discussed, corrections were made and the
minutes from June 22, 23, 26 and 27, 2002 were approved as revised.
Assignments: nominations were reviewed and approved by voice vote of Council.
The suggestion was made that all potential new committee members be
provided with a written description of the duties of a committee member prior
to their acceptance of appointment. This would ensure that all members were fully
up to date on the responsibilities of a committee member.
Motion to officially discontinue the Ad Hoc Placement Committee
was discussed. The motion "The Ad
Hoc Placement Committee for the Teratology Society will be discontinued and
any member with positions available may advertise these openings on the Society
Web Site at no charge" was passed.
Lecturer will be selected from a short list by mid November
so the winner can be identified in the meeting advertisements.
Fraser Award Update indicated that three candidates had been identified
and one last call to the Membership would go out for additional nominations.
The winner will be announced in time for publication in the final meeting
Update - The contract with the publisher (including the revisions
requested by the Society legal advisor and the Journal working group) has
been signed, the advertisements for the new Journal format have been drafted
and are being distributed.
followed indicating that there were a number of revisions to the advertisement
that should be made. These suggestions
were to be sent back to the three editors by the Publications Committee for
their input. (A note will be placed
on the Web Site informing the Membership that additional flyers are available
to them upon request.)
subscription rate for the Journal for Students and Emeritus Members will be
increased to cover the full cost of the publication (per Society By-Laws);
the rate to Full Members will be held to $60 for Part B for the first year
(The publisher is charging $65 per year and the Society will offset the difference
the first year only).
Meetings with other Scientific organizations are controlled
by the calendar, site selection and meeting revenue issues. To date, no firm commitments have been made.
Societies that have been approached are Society for Pediatric and Perinatal
Epidemiology and Experimental Biology. Discussions
are to continue.
The possibility of the Teratology Society establishing a Federation
of Societies was discussed. The inclusion
of the March of Dimes as the facilitating organization was recommended. Overriding desire is for the different Scientific
Societies in our areas of research be able to maintain their identity, and
at the same time become large enough to have an impact on Congressional action.
Membership input will be required (possible discussion at the annual
meeting) and the start date should be targeted at 2007 or later to permit
adequate time for establishing the basic framework (officers, terms, management,
site selections, etc). P. Wier will
Chair an Ad Hoc Committee to explore the potential of moving forward on this
proposal and circulate a draft document for Council review.
Proposal was discussed. The four Teratology Societies (JTS, ETS, Aust.TS and USTS) are being
requested to support a Web Site with educational materials and with funding.
The information was put before Council by D. Wise and M. Barr in the
form of two proposals submitted electronically.
Discussion of the support of these efforts followed and Council approved
the following motions:
"The Teratology Society agrees to support maintenance
of the IFTS Web Site at an annual rate of $308.75."
"The Teratology Society will establish an Ad Hoc Committee
of up to three members to solicit images and to revise the terminology publication
to currently accepted norms."
Wise will be asked to Chair the Ad Hoc Committee and to provide the Society
with an update on usage of the Web Site over the last two years.
Interaction improvement was discussed.
Representative A. Ornoy proposed that the Society become more actively
involved in program development with ETS. A. Ornoy would like to be the Society representative. Council determined that Wm. Slikker will contact
A. Ornoy and inform him that Teratology Society supports ETS discussions,
but will not nominate a representative nor provide financial support for such
President's Report: R. Tyl
Meeting Program was distributed and discussion followed regarding
the possibility of rearranging some of the symposia. R. Tyl to take suggestions into account before production to the
meeting will be preceded by a separate registration Behavioral Test Methods
Workshop being proposed by a number of individuals who have agreed to organize
the entire program. This will be a
stand alone event that will be completed before the continuing education course
PAC Symposium will have approximately 20 invited speakers and an open comment
period to try to address concerns and questions to arrive at a conclusion
by the end of the day. This undertaking
will require the entire day. Local
Clinicians will be invited to participate in this part of the program.
Tyl noted that the cost for AV equipment in the Philadelphia area was quite
budget for the Annual Meeting was discussed.
Council looked at the registration fee and determined that a target
would be$275 for full members and $475 for non-members. These figures may be reduced to $250 if the
CDC is able to provide the $30,000 Grant for which the Society has applied.
reimbursement schedule for members and non-members who are on the program
was raised. The rationale and details for amounts and times
will be further discussed at the June Council meeting. For the current meeting, member invited speakers
will receive one night lodging, non-members will receive two nights in the
hotel, airfare and up to $75 per day for expenses for up to three days.
Liaison Breakfast was discussed. Council
was to vote electronically on the inclusion of this in the meeting budget
after more definitive numbers become available.
There is currently no entry item for this breakfast, nor that of any
other Committee in the budget.
President-elect Report: K. Jones
Jones reported on site visits he and J. Friedman had made in order to evaluate
potential meeting sites for 2004 and 2005.
K. Jones discussed sites in Hawaii, and in Oakland and Monterey, California. J. Friedman reported on sites in Vancouver,
British Columbia. Included in the
discussions were condition of hotel (and renovations if appropriate), room
costs, exhibit/symposium space and travel restrictions.
was to discuss and make a decision in two weeks: AIM was to continue evaluating
possible sites (e.g. Cincinnati) for future meetings.
Report: G. Dearlove
Dearlove reported that a number of members still had not paid their dues for
2002. The list (prepared by AIM) was circulated and
Council members with the request that each Councilor identify those individuals
whom they would contact before the next meeting. This list was retained and the results will
be evaluated at the June Council meeting.
recruitment capabilities of exhibiting the Teratology booth at the SOT meeting
were reiterated. The second meeting
attended this year at the CDC in Atlanta (Birth Defects meeting) was not as
productive and should probably be replaced by another meeting in the future.
Council was asked to prepare suggestions of other meetings where Teratology
Society could exhibit with the intent to attract new members.
Coordination of booth coverage and set up and take down continue to
be the responsibility of the office of Secretary.
plea was made for more newsletter assistance from Council.
More articles are needed. New
Liaisons will be informed that they are expected to submit at least one article
about the Scientific Society for which they are the Liaison.
Report: J. Rogers
Treasurer's report was presented in a new format this year.
The overall income for the Society through September was 91% of the
projected amount and our expenses have been 78% of the budgeted amount. The final numbers appear to be on track to
come in under budget.
assets for September, 2002 are $450,328; total assets for September 2001 were
$416,714. The balance sheet assets
are up versus last year. We have a
CD that matures in December and that will be reinvested in another CD. We have also accumulated sufficient funds in
checking that we can authorize another $25,000 in investment transfer to Legg-Mason.
draft 2003 budget was discussed. (The
AIM fee for management of the Society was approximately $120,000.)
was to review the budget proposal and vote electronically on acceptance or
revision within two weeks of the meeting date.
Director's Report: T. Masson
The Executive Director prepared review documents regarding online membership
renewal and current membership status (including a tabular presentation of
dues classifications for 2001 and 2002 to October) and a summary of new member
A spreadsheet comparing a number of suggested future
meeting sites in response to the suggestion box (provided at the annual meeting
in Scottsdale) was presented. The
site review included evaluation of room rates, airfares, meeting space, geographical
location and personal comments from the staff members who visited most of
the 40 sites enumerated.
The results of the membership vote on amending the Bylaws has been
unanimous; all votes cast to date have been in favor of the changes recommended.
The SOT Publication Style Guidelines, which were established for staff
use, were distributed for review and consideration for the Teratology Society.
Affairs Committee Report: T. Chambers
The newly revised text on Fetal Alcohol Syndrome was
distributed for review and minor revisions were suggested. The publication has been accepted in Birth
Defects Research (Part B). This
document will be a statement of the PAC and not of the Society; therefore,
the list of author is appropriate. The manuscript, which will be co-endorsed by the Fetal Alcohol Syndrome
Task Force, will also be submitted to another Journal (possibly JAMA) for
joint publication to insure the widest distribution possible.
The Public Affairs Symposium for the 2003 annual meeting will be replaced
by the PAC workshop. C. Kimmel and
J. Polifka are organizing the format and several sources of outside support
have been approached. The tentative
title for the workshop is: "Clinician Guidelines for Interpreting and Communicating
Risk for Medications Used During Pregnancy".
The PAC requested input from AIM on publicity for the meeting. In order to provide such assistance, AIM estimated
5% of a staff member at $55/hour. If the Society wanted between six and ten press releases, specific
sectors targeted, etc, this would be approximately $5,000.
motion to authorize AIM, under
supervision of the PAC, with input from the President and Vice President,
to do Public Relations work for the 2003 meeting.
A proposal, when available, was to be distributed electronically for
Council determined that a special one day rate of $100 would be charged
to people who only attended the workshop on Monday.
The pregnancy Registry guidance is being discussed with OTIS. The goal is to reach out to other professional
societies. Determining what is needed
to be considered an "expert" is critical.
The suggestion was made to look into Teratology setting up a list of
"approved consultants" which could be made available to interested companies
or individuals for a fee. PAC will take under advisement and generate
a proposal for review by Council as this is a service Teratology should be
able to provide to the industry.
Committee Report: B. Abbott
Abbott reported that the committee was understaffed currently as some of the
previous members had to withdraw when they became Associate Editors of the
Journal. With the increase in number of members to eight
(By-Law Amendment) the need is for five people: two for one year terms, one
for a three year term and two for four year terms.
The Wiley-Liss Symposium tentative program was presented and some questions
regarding printing of the Wilson Award and the program for the annual meeting
were discussed (e.g. which Part of the Journal should publish?)
from the Editors of Part A, B & C were presented. Reviews of the current status of funding and staffing for each of
the three component parts of the journal by the respective editors were reviewed.
Some confusion regarding the exact name for part C was identified and
this will be clarified with the Editor.
Nominations: J. Friedman reported that the nominations required
for the office of Vice-President and Secretary, as well as the open Council
seats for the next election were incomplete. AIM will send a call for nominations to the
membership within the next two weeks.
Constitution and By-laws: Wm. Slikker suggested a change should be made to separate
membership fees and dues so that a constitutional amendment is not required
every two years as the price of the Journal increases. This will require a change in the By-laws and
will be discussed with the membership at the annual business meeting.
The committee is to have a draft proposal for review at the next Council
Web Site: J. Friedman reported that it was important for Council to demonstrate
a strong commitment of support for the Web site and an active Web site committee
in order to develop and maintain a more user friendly Web site supported by
an active Web site committee. New
members will be appointed to bring the committee up to capacity.
AIM was asked to provide input on the costs of an upgrade to the Web
Site including putting the Membership Directory on-line.
The cost estimates were presented ($12,800 for initial set up work
and $2,500 annually to maintain)
motion: The Teratology
Society would, by the end of this year, invest up to $2,500 to have AIM put
the membership directory on-line and to include $15,000 in the budget for
next year for the Web Site Committee to obtain estimates for up dates, on-line
registration, on-line abstracting for the annual meeting. These items will be allocated as special expenditures
and require approval of Council.
Affairs: R. Tyl reported
that the Chair of the Student Affairs Committee, J. Bishop, indicated the
committee was moving forward with plans for the 2003 meeting.
Genomics and Proteomics Ad Hoc Committee;
report was presented by Wm. Slikker. T.
Knudsen, Chair of the Ad Hoc Committee has established a committee and they
are moving forward with the drafting of a mission statement.
Primer of Teratology: J. Friedman reported that B. Hales has had to put this on a low
priority until she is able to obtain secretarial assistance. M. Tassinari indicated that Pfizer requires
specifics in a formal request for funding. Pfizer is being approached to grant assistance with publication
costs for a CD and print versions of the Primer.
CDC/NCBDDD - inaugural meeting:
overview by J. Friedman indicated that a wide spectrum
of participants were represented. This may have accounted for the paucity of scientific content in
the presentations. However, the Teratology
Society should continue to support in the future if funds are available.
March of Dimes Prematurity Campaign status
up date was presented by Wm Slikker. To
date, no funds from the Society are committed to this campaign.
adjourned: 5:00 PM