Society Council Business Meeting
Friedman called the meeting to order at 5:15 PM. Approximately 80
Society members were in attendance. A motion to accept the minutes
of the previous business as posted on the web site was made, seconded
and approved by those in attendance.
President’s Report – Jan Friedman
briefly reviewed the Strategic Planning Session held prior to the
SOT meeting in Nashville (review of the meeting was presented on
the Web site earlier this year). The Council is moving forward with
the implementation of the recommendations from the Strategic Planning
The changes suggested for our Journal are being implemented. We
are in final stages of contract negotiations with the publisher.
Our lawyer needs to review it prior to finalization. The main highlights
are: (Put in some scholarly bullets first, e.g.,)
• Creates the new Teratology Society Journal Birth Defects
Research to cover all phases of clinical, molecular and developmental
biology, and reproductive and developmental toxicology.
• The three-part structure of the Journal will be launched
with a major advertising campaign. The Journal will have a new look
(examples available at the registration desk) and there will be
more color plates available at no additional cost.
• The publisher has agreed to fund an editorial office for
each part of the new Journal.
• The publisher will provide the Teratology Society with a
minimum of $50,000 in royalty payments each year.
• The publisher will not reduce their contributions to the
annual meeting (i.e. will continue to support the Wiley-Liss Symposium
at the current funding level).
Rich Miller has headed up the search committee (B. Abbott, K. Augustine,
J.D. Erickson, L. Holmes and R. Tyl). The committee had a very formal
set of guidelines and was extremely rigorous in the searches. Their
efforts resulted in the identification of strong candidates for
each component part of the journal. Council then voted on the recommended
lists of candidates to select the three editors.
• Part A editor is to be Phil Mirkes
• Part B editor is to be George Daston
• Part C editor is to be Rocky Tuan
Public Policy Issues and Position Papers were discussed at the Strategic
Planning Session and the members determined that the Teratology
Society should become more active and timely in our response to
concerns in our areas of expertise. To this end, the Society responded
to the request for comment on the Integrated Assessment Method (Tool),
with a letter to the FDA. We are considering a position paper regarding
post-marketing surveillance of prescription drugs (draft document
being reviewed) and we have a Fetal Alcohol Syndrome statement before
Another priority is to improve the Annual Meeting. To address these
issues, we are asking for input from the membership. We will be
exploring the possibility of having joint meetings with other scientific
organizations (in addition to OTIS and NBTS, not to the exclusion
of these groups). We are looking at the possibility of having consensus
development conferences at future annual meetings. We are asking
for suggestions regarding changing the meeting schedule (either
order of the meeting or date of the meeting) and future meeting
There are Web Site revisions planned to increase communication among
members and to facilitate conduct of the Society’s business.
Finally, we have negotiated renewal of the Society management contract
with AIM. This is for another two years.
Jan asked for comments and there were no questions from the membership.
Vice President’s Report – Wm. Slikker
reported on the status of the annual meeting this year. We had 345
pre-registrations for the Annual Meeting, 130 registrants for the
continuing education course that was organized by Donna Farmer and
Dana Shuey. The newly added "mini course" was an instant
success and had 82 people registered to get up early and take the
course which was organized by Deborah Hansen.
The meeting schedule was revised this year in order to permit more
joint sessions with our sister Societies, and more opportunity to
attend the platform presentations of our graduate students, post
docs and the Wilson Publication award "best paper" presentation.
"Late Breaking Abstracts" were also added to the program
to provide the opportunity for the most current data to be presented.
The program committee (M. Christian, M. Cunningham, D. Farmer, D.
Hansen, A. Machado, P. Mirkes, J. Polifka, R. Tyl, P. Wier, J. Buelke-Sam
and R. Miller) was recognized for their outstanding efforts.
The meeting next year will be at the beautiful Loews Philadelphia
Hotel in Philadelphia, Pennsylvania on June 21-26. The hotel is
only 25 minutes from the airport and is located in the city where
lots of off-site eating and shopping are within walking distance.
The historic city of Philadelphia will be the location where the
new Society Historian, Dr. Ron Jensh, will display artifacts from
our Society Archives.
There were no questions from the membership.
Vice President-Elect’s Report –Shelley
Tyl invited input from the membership for program planning for the
next meeting. This effort will involve the program planning committee
as well as input from the membership (proposals were solicited from
the members again this year and will be evaluated by the committee).
The meeting will feature joint sessions with NBTS, OTIS and BTS
next year. We will also continue the "mini courses" in
addition to the standard symposia format and are considering the
addition of scientific debates on selected topics. Shelley requested
members share additional ideas with her by e-mail so these ideas
could be considered before the program was finalized.
The year 2004 meeting location has not yet been finalized. There
are questionnaires available for the membership to offer input on
future site selection. As soon as the location for the 2004 meeting
has been finalized, the membership will be informed through the
Secretary’s Report – George Dearlove
reported on the TableTop Booth at the SOT meeting and reminded the
membership that the intent of having the booth was to promote interest
in the Society. Those members who worked in the booth were again
thanked for giving their time in the effort to recruit new members.
The listing of new members provided in the registration packet was
referenced and then the current membership update was presented.
The increase in the number of Emeritus members was believed to be
the result of a mailing reminding members of this option.
The Teratology Society currently has 749 members of all categories
(Regular, Associate, Student, Emeritus, Honorary, Combined and Sustaining).
Of these, 35 have not paid their dues for 2001 and an additional
107 have not paid yet this year. Council will contact each of these
145 members to find out if they have intentionally let their memberships
Treasurer’s Report – John Rogers reported
that our numbers are getting better. We currently have approximately
$300,000 in investments with approximately $250,000 of that in CDs
that will mature over differing time periods.
We have a relatively large balance in our checking account today.
Some of these funds will be used to pay for the meeting and a portion
will be placed in an investment vehicle with better interest rates.
The total assets of the Society are just over one half million dollars
for the first time, with the addition of $50,000 last year. The
anticipated contribution to investments this year will be in the
range of $25,000, even though donations are lower this year.
The cost of the Strategic Planning Session held in Nashville was
$25,000. These funds have already been subtracted from the above
figures for last year.
There were no questions from the membership, and the Treasurer’s
report was approved.
Public Affairs Committee - Tina Chambers reported that
the committee had responded to the FDA request for comment on the
Integrated Assessment Tool last year (letter is on the Web site)
and currently is finishing up position papers on Fetal Alcohol Syndrome.
We are looking for some outside support to add clout to the position
paper and expand the publication coverage, if possible. The committee
is also working on a drug labeling paper and a position on the effects
of tobacco smoke on pregnancy outcome.
The Public Affairs Symposium may be reformatted to a Consensus Workshop
for the meeting next year. This format would address one specific
issue and may be a guidance document for clinicians to interpret
The committee plans on continuing the initiative started this year
where local community physicians are invited to the meeting for
special topic talks (this year, we invited local pediatricians to
the Warkany lecture). The possibility for more publicity is also
Education Committee – Dana Shuey reported
for Donna Farmer. The course appeared to be very
well received this year. The speakers were excellent, and the committee
(Donna, Dana, David Clarke, Peter Wells, Michael Narotsky and Anne
Pastuszak) is to be commended. New additions to the committee for
next year are Eve Mylchreest, Steve Braddock, Janet Uriu-Adams and
ad hoc student member, Michael O’Hara with Dana Shuey serving
out the remainder of David Clarke’s term.
The Education Committee has agreed to take over operation of the
Mini Course for the next annual meeting.
Membership Committee – Jeff Peters was unable
to attend the meeting. G. Dearlove gave the membership
report (new members are listed on the sheet in the registration
material), thanked those members who donated time at the SOT to
stand in the Teratology Booth. All members were requested to submit
suggestions for scientific meetings to which the Society could send
the booth in the future.
Nominations & Elections Committee – Kok-Wah Hew
reported the results of the last election. Ken Jones was elected
Vice-President Elect and John Graham was elected to a three-year
term on Council.
Student Affairs Committee – Janet Uriu-Adams
thanked her committee members (Jack Bishop, Bruce Buehler and Michael
O’Hara) for their hard work. Janet also thanked Phil Mirkes
for taking care of the paperwork to apply for the NIH Travel Grant
which, in addition to the funds provided by the Eli Lilly Company
and the Larry Wetzel Fund, were sufficient to fund 17 students/post-docs
to the sum of $750 each.
The Wilson Award this year was changed to evaluate only oral presentations
and there was no distinction between pre-and post-doctoral status.
Instead, the award was given to the two presentations that were
judged to be the top two. The Taubeneck award this year was based
on votes by the students themselves. The winners will be announced
at the awards luncheon and all awardees will be listed on the Web
Web site – Robert Felix asked all members
to thank Dave Wise for the work he has done on the web site. Robert
then reported that the committee was starting on redesigning the
site and that they have plans to get the membership directory up
The past year the committee has added a search engine to the site
(Google), is planning on adding direct links to other societies,
and is trying to determine how they can be more responsive to educational
The committee is looking in to requirements for on-line journals
and is considering various options to increase funding (e.g. possibility
FASEB Update – Jeanne Manson presented the
report and thanked Tom Knudsen for his dedicated service to Teratology
at FASEB. Jeanne noted that the NIH budget was through negotiations
and FASEB was instrumental in getting the budget doubled in five
years. They were also active in getting an increase in funding for
FASEB is currently playing a roll in the cloning debate and is pushing
Congress to permit therapeutic cloning.
Editor – Lew Homes introduced the publications committee
and his assistant Phyllis and noted how helpful all of them were
to the Journal’s success. Lew then presented summary of submissions
to the Journal from January of 1998 to June of 2002. Lew noted that
manuscript submissions are up greatly in quality, although not that
much in actual numbers. The good news is that the articles are reflective
of the newer technologies. Lew presented an overhead listing of
Society members who had submitted a number of articles this past
year and thanked them.
We are still not utilizing all the pages allocated to the Journal.
Our citations by other journals are going up, and the number of
downloads off the Wiley system shows the Wilson Publication Award
winner was also the paper most often downloaded. This is a good
way to measure the success of the changes we are instituting in
the new journal format.
Phil Mirkes discussed the new Journal concept and
how he will build on the current efforts of Lew Holmes. Phil asked
all members to submit their best work to the new journal to make
it grow as it moves into the electronic submission and electronic
review stages. This will speed up publications because the electronic
component will be formatted to be a rolling on-line (fully citation
ready) article published two to three months before the print copy
is available. As mentioned at the issues session, the new Journal
will have an increased number of color plates made available at
no cost to the authors (editor’s discretion).
Publications Committee report was given by Shelley
Tyl. Shelley noted that Karen Augustine and Barbara Abbott
worked with Lew Holmes and his Secretary to form the committee and
select the James G. Wilson Award winner. Next year, all candidate
papers must be in print by December 31, 2002. This will permit the
publication of the winner in the meeting issue of the Journal. The
presentation of the winner’s talk will again follow the Warkany
lecture to provide enhanced visibility.
The committee worked very hard to help select strong candidates
for the editor positions of the three parts of the Journal, and
all candidates who submitted materials are to be commended for taking
the time and offering their services to the Society.
Shelley reminded the members of the Wiley-Liss Symposium on Immunotoxicology
the next day.
Constitution & By-Laws Committee had a significant
amount of activity to report this year. All members received advanced
copies of the proposed amendments to address the new Journal format
and other housekeeping items. Karen Acuff led the item-by-item discussion
of the 13 amendments to the Constitution and the five amendments
to the By Laws. All members present at the Business Meeting were
afforded an opportunity to comment on each suggested change. The
abbreviated summary follows:
1. Added "electronically" and conference call to conform
to communication technology. No comments from the membership.
2. Described the Web site committee size and function and change
to a standing committee rather than an Ad Hoc committee. D. Wise
suggested wording be added to indicate that the terms will be staggered.
3. Associate membership applications will require signatures of
two members only. The letter of recommendation has been eliminated
from the requirements for application. Approved.
4. Change name of Journal (this is throughout the Constitution and
the By Laws). Approved
5. Editor-in-Chief to Editors through out to conform to three part
format of Journal. Approved
6. Change make-up of Council to remove the Editor-in-Chief and add
the Chairperson of the Publications Committee. Shelley Tyl requested
that the name of the Committee be changed from "Publication"
to "Publications" throughout. Approved
7. Allows for review article to be published in the Journal. Approved
8. Nomination Committee will be at the Annual Meeting rather than
the Business Meeting and "ballots by mail" will be replaced
to allow electronic voting. Approved
9. Reflects new Editorial Staffs for three parts of Journal. Editorial
10. –13. Some discussion on the make-up of the Publications
Committee followed, with the numbers of people and term lengths
being changed by consensus from the floor (New wording will suggest
having eight members, each of whom will serve a four year term.
There will be two new members each year and the committee will determine
which person will be trained during their third year to be Chair
during the final year of their term. Additionally, no section editor
may be a current member of the Publications Committee.)
1. Clarifies the three-part nature of the Journal. Members requested
identification of Part A and B as the two selections from which
members were to pick as their desired journal.
2. Minor change in wording of Secretary duties (add "or designee")
3. More details of the three parts of the Journal
4. Definition of the duties of the Publications committees to request
reports from the editors and from the publisher, etc.
5. Change in dues to be approved by the members at the annual meeting.
Business – None from the Chair, none from the floor.
New Business– None from the Chair, none from
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