Society Annual Business Meeting Minutes
LE CENTRE SHERATON
MONTREAL, QUEBEC, CANADA
BY GEORGE DEARLOVE, PH.D.
Kavlock called the meeting to order at 4:00 p.m. Approximately 80
Society members were in attendance. A motion to accept the minutes
of the previous business meeting was made by George Daston, seconded
by Shelly Tyl, and approved by those in attendance.
President's Report - Bob Kavlock briefly reviewed the concept
of the previous Strategic Planning Session held prior to the SOT
meeting in Cincinnati (review of the meeting was presented in the
Newsletter, volume 7, no. 2, 1997). The four major goals of that
session were to 1. Define a clear mission statement for the Society,
2. Increase the scope of the Journal to reflect the membership,
3. Increase the interdisciplinary nature of the Annual Meeting,
and 4. Reduce the costs of the Annual Meeting. Progress has been
made on all these goals and another Strategic Planning Session for
2002 was recommended. This session will be organized by Bill Slikker,
Jan Friedman and George Daston and will take place just prior to
the SOT meeting in Nashville next year.
pointed out that the Society Web Site has been updated and contains
current information regarding awards, Teratogen Updates, Position
Papers, etc. All with the goal of increasing the communications
among members. Teratology is working with the European Teratology
Society to offer joint symposia in September at the ETS meeting
to further increase our communications internationally. Additionally,
the Society has responded to an article in the Washington Post Sunday
supplement "Parade" with a letter to the editor within one week
of the appearance of an article about dietary supplements.
Society finances were noted as being on a very tight budget which
is closely followed and supplemented by the President's seeking
of donations from our Sponsor Organizations. The Society has revised
the Sustaining Member categories and increased the amounts required
to qualify. We currently have five Platinum members who gave at
least $4,000; five gold member companies who gave $2,000 or more
and 20 silver members who pledged at least $750 to this year's meeting.
In addition, the Society was able to obtain $15,000 in student travel
grant funds from a NIH grant. We will try for renewal of this grant
for next year. Finally, AIM continues to save the Teratology Society
money by frugal management. The bottom line of all this is evident
by comparison of the registration fee for the Annual Meeting this
year ($250) versus the actual cost per registrant ($506).
recruitment was enhanced by the presence of a Teratology Society
Booth at the SOT this year. (The booth is on display in the exhibit
area at this meeting.) Bob thanked all members who volunteered their
time to stand in the booth to answer questions prospective members
may have voiced. Council would like to send the booth to a Clinical
meeting this year and Bob asked for suggestions from the membership.
potential Journal changes were mentioned and ideas from the Issues
session were acknowledged. Bob announced that Lew Holmes would not
seek renewal of his appointment to Editor after the end of his term
next year. The search committee for a new Editor will be comprised
of the Publication Committee, a past president (Rich Miller has
agreed to chair the search committee), and an ad hoc (non committee
member). This group will have one year to review candidates and
come up with a recommendation.
were no questions from the membership.
President's Report - Jan Friedman reported on the status of
the Annual Meeting this year. We had a 5% increase in pre-registrations
(386), a very large increase in the continuing education course
(we had to cut off registration at 152), an increase in both the
quality and quantity of abstracts submitted (+17%) and were still
able to reduce the registration fee to $250. Jan also thanked the
Sponsors for their donations and the NIH for the student travel
meeting next year will be at the Fairmont Hotel in Scottsdale, Arizona
on June 22-27. The hotel is only 25 minutes from the airport (Phoenix),
has two 18-hole golf courses, seven tennis courts and three swimming
pools. The room rate negotiated will be $135 per night and all meals
taken at the hotel will be priced at a 20% discount for meeting
were no questions from the membership.
President-Elect's Report - Bill Slikker discussed a new approach
to program planning for the next meeting. This effort will involve
the program planning committee as well as input from the membership
(proposals were solicited from the members and evaluated by the
committee). Bill thanked the membership for their input. The meeting
will feature joint sessions with NBTS, OTIS and ETS next year. We
will also try instituting "mini-courses" in addition to the standard
symposia format. These will be short, intense courses on a narrow
requested members share additional ideas with him by e-mail so these
ideas could be considered before the program was finalized.
year 2003 meeting will be held at the Loews Hotel in Philadelphia.
The 2004 site is not yet determined but will probably be in the
Western United States or Canada (suggestions are welcome). The location
for 2005 will be the Midwest or the East Coast again.
were no questions from the membership.
this time, Bob Kavlock asked for a moment of silence in memory of
David Walsh of Sidney.
Secretary's Report - George Dearlove reported on the Tabletop
Booth at the SOT meeting. The booth was "acquired" from the SOT
through the efforts of Ms. Tonia Masson of AIM. Tonia also created
the graphics and arranged for shipment of the booth to the SOT meeting.
Those members who worked in the booth were again thanked for giving
their time in the effort to recruit new members.
current status of active and inactive membership numbers were reviewed.
We currently have 720 members of all categories (Regular, Associate,
Student, Emeritus, Honorary, Combined and Sustaining). Of these,
29 have not paid their dues for 2000 and an additional 80 have not
paid yet this year. Council will contact each of these 109 members
to find out if they have intentionally let their memberships expire.
Brent asked about how many Emeritus members there were and if they
received the Journal. There are 26 in the US and 2 international
members with Emeritus status and none of them receive the Journal.
were no other questions.
Treasurer's Report - John Rogers reported that our numbers are
2000 we have $352,000
1999 we had $275,000
in 2000 = $367,600
in 1999 = $282,000
in 2000 =$277,000
change for the year is plus $90,710
have revenue of $65,000 for the 2000 Annual Meeting and $41,000
currently have two CDs one for $122,000 at First Union that
matures in August of '01, and one for $48,000 at Legg Mason
that matures in December '02
also have $175,000 in checking. Some will be used to pay for
the meeting and a portion will be placed in an investment vehicle
with better interest rates.
Brent asked about the interest on the checking and CDs and suggested
that we consider putting the checking account funds in a Vanguard
Money Market account at a higher interest rate. The services provided
by Vanguard will be evaluated to see if they meet the Society checking
and cash transfer needs.
were no other questions from the membership.
FASEB Update was presented by Tom Knudsen. Tom reported that
we are Associate members of FASEB and have input into their lobbying
efforts. This year FASEB has been involved in the animals in research
issue (seem to have put to rest the efforts to require coverage
of rodents and fowl under the USDA guidance), has lobbied congress
for increased funding for the NIH (successfully). To encourage FASEB
to promote efforts aimed at increasing EPA's extramural research
funding, the Science Policy Committee invited Dr. Elaine Francis
to present data on EPA extramural research programs to the annual
consensus funding conference in Potomac. The presentation was well-received.
Kavlock noted that Tom Knudsen has spent an extended term as FASEB
liaison from the Teratology Society and is hoping to be relieved.
were no dissenting opinions from the membership.
Committee presented by Sid Hunter. Sid thanked his committee
of Jeff Peters and Tom Flynn. E-mail with the names of people approved
by the committee was sent to the membership for comments and no
negative feedback followed. Sid asked that all members submit a
letter when they sponsor someone for associate membership, or that
the requirement be revised in the by-laws. The membership applications
from the booth display at other scientific meetings will need to
be revisited and improved because we lost some applicant materials.
This item will be addressed prior to exhibiting again.
Nominations & Elections Committee results were presented by
Tina Chambers. This committee was composed of David Beckman, George
Daston, Elaine Francis, and Susan Henwood. The committee was able
to obtain a great selection for this year's election. We had 220
ballots returned and 213 of them were counted (seven were not counted
because they were unsigned, the signature was not legible or they
had hanging chads). Tina announced the names of the successful candidates:
Shelly Tyl as Vice President Elect, John Rogers as Treasurer and
Pat Wier as Councilor. Tina thanked the other candidates and expressed
her hope that they would consider being on the ballot in future
Education Committee report was presented by Kok-Wah Hew. There
were 152 attendees in the continuing education course this year.
Hew thanked Eli Lilly for the $1,000 contribution towards the course
books and the Monsanto Company for sponsoring the coffee breaks
for the course. Donna Farmer will be the chair of this committee
Student Affairs Committee report was presented by Janet Uriu-Adams,
who thanked committee members Craig Harris (Chair), Jack Bishop,
Michael Collins and Kim Brannen. Janet announced that 21 Young Investigator
travel awards are to be presented at the awards luncheon this year.
Each student or postdoctoral fellow will receive a travel grant
of $900. The awardees will be listed on the Web site, along with
the recipients of the Wilson Family presentation awards, the Marie
Taubeneck award, and the James C. Bradford award.
Public Affairs Committee was very active this year. Ken Jones
gave a plug for the symposium the next day (a report card on the
FDA and the prevention of Birth Defects). The committee has issued
one consensus statement on Thalidomide, is ready to submit one on
alcohol, and has two in the drafting stages (position paper on cigarettes
and position paper on ways to present animal data on labels of pharmaceutical
products). The committee has also issued an acutane support statement
for the FDA STEPS program and will try to come up with some statement
for press coverage for the meeting in Arizona.
Web site report was given by Dave Wise who acknowledged committee
members Bob Veneziale and Ron Hood and gave special accolades to
Robert Vinson for his efforts at web design. Dave noted that the
current redesigned web is the third one we have utilized. This year
we offered on-line membership dues payment for the first time and
have sections listing the awards, their requirements and their most
recent recipients. The committee is working on putting the directory
on line (a prototype should be available in August). In 2000, the
Web site averaged 115 hits a day. This year, we are averaging 217
hits a day. Dave asked for more membership input.
Teratology Editor report was presented by Lew Holmes. Lew presented
an overhead compilation of submissions to the Journal from January
of 1998 to June of 2001. Lew noted that manuscript submissions are
up greatly in quality, although not that much in actual numbers.
Lew noted that Bob Brent had been very active with Teratogen Update
and that he had instituted a letters section for reader comments.
The book review component is in need of books to review and people
to do the reviewing. Membership help in getting reviewers and soliciting
books was requested and a few members agreed to discuss the possibility
of participating following the business meeting. Lew reminded symposia
chairs that we would like summaries of each symposium prior to the
Annual Meeting next year so they can appear in the Journal along
with the program.
Publications Committee report was given by Shelly Tyl. Shelly
noted that Karen Augustine and Barbara Abbott worked with Lew and
his Secretary to form the committee and select the James G. Wilson
Publications Award winner each year. This year the committee will
also spearhead the search for a new editor-in-chief (see above).
Shelly suggested that all committees establish specific job descriptions
so all future members know what is expected of them. This is the
first item on the agenda of the Publication Committee for this year.
Dave Wise asked that all committee chairs submit descriptions of
the committee responsibilities for inclusion on the Web site. Shelly
announced that the committee will try to select the Wilson Award
winner earlier in the future, possibly by adjusting the candidate
paper submissions to coincide with the calendar year to facilitate
selection early enough for the winner to be announced prior to the
Constitution & By-Laws Committee had no activity to report this
Journal Contract Negotiations - George Daston reported that
we are still negotiating with Wiley-Liss over possible format changes
to the Journal as part of our contract renewal efforts. The committee
carrying most of the work load is composed of Phil Mirkes, Bernie
Schwetz, Tom Knudsen, George Daston and the President Elect. Their
next step is to bring a formal proposal to the membership. Sid Beck
requested that the notification of the membership be by hard copy/US
Mail so there is no proactive requirements (e.g. searching the internet
or looking at e-mail) necessary to become alerted to the options.
This suggestion was discussed and agreed to by the membership.
AAAS Meeting Bob Brent reported that he attended as the Teratology
Society representative. The two-day meeting was designed to deal
with "junk science in the court room" and was attended by lawyers,
scientists, judges, etc. The result was an application for a Carnige
Grant to establish peer review of expert witness testimony. The
Society is a part of this program.
Kavlock reported that the NIEHS has an R-21 Grant to fund the study
of mechanism of developmental toxicity. Any interested party can
obtain details from the Teratology Web site.
Mirkes mentioned that September 20-22 there will be a symposium
in RTP for Developmental Biologists to establish the agenda for
the next five years. Details will be posted on the web.
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