Society Council Meeting IB
LE CENTRE SHERATON
MONTREAL, QUEBEC, CANADA
JUNE 24, 2001
Kavlock called the meeting to order at 8:30 a.m.
the same Council members were in attendance.
Teratology Editor Report - Lew Holmes reviewed the handouts
that summarized Journal activities from the start of his five-year
term. The charts indicated a steady rate of manuscript submission,
but no dramatic increase as hoped (the Journal is stable but not
growing). The number of labs sending in good manuscripts is small
and many members continue to send manuscripts that would be appropriate
for Teratology to other journals. The question of gaining increased
manuscript submission was discussed. Lew described how the editorial
staff had to work with a number of authors to get their manuscripts
into acceptable shape for publication (this is quite time consuming
for certain authors).
reported that some changes have been instituted in the Journal.
The Wilson Award ($1,500) for an innovative article is in the second
year. Tom Shepard has agreed to write annual updates for Human Teratogens
(in additions to the current Teratogen Update format) and Will Blackburn
will do the same for Perinatal Pathology. Lew would also like a
current topics section to cover areas of interest (one-page items
to update current discussions or new items in the field) and maybe
a section on meetings, hearings, etc to keep the membership informed.
revision planned is to get the Wilson Award selection completed
earlier (i.e., based on calendar year) so the winner can be announced
in the Journal prior to the Annual Meeting. There was also discussion
of the pros and cons of considering papers that had been accepted
but were not yet published for the award. These in press papers
were initially considered to expand the pool of papers being evaluated.
The suggestion was made to restrict the manuscripts to those that
are already in print to determine if they actually have an impact
on Teratology. Changing the window for submissions to the calendar
year should help to eliminate some of these concerns. Some discussion
followed as to presentation of the award (to first author, to senior
author, to lab presenting the work). Lew will work on developing
firm guidelines to be published on the web site. The editorial staff
is currently looking forward to reviewing more new technology papers.
Lew noted there is a growing list of reviewers who are not returning
manuscripts in an acceptable time frame (the office has to call
and nag for review).
question of review of papers in electronic format (pdf files) was
brought up and Lew reported that Wiley-Liss has not provided the
software required (promised two years ago).
need to recruit a new editor was discussed and Lew agreed to write
a job description to assist the search committee.
Web site Committee - L.D. Wise gave the report for the Committee.
The web site has been redesigned and annual dues may now be paid
electronically. As of the end of February, about 200 of the 365
paid members had availed themselves of this opportunity.
web site also carries the Newsletter, book review, an awards list,
and student interest areas. The membership directory will soon be
on line also. This will be a draft listing so members can make revisions.
Dave encouraged job descriptions be submitted for the frequent updates.
Education Committee - Kok-Wah Hew took a few minutes away from
the Continuing Education Course to report to Council. The notebooks
for the course cost $1731.05 (plus what ever we had to pay for last
minute copies necessary for last minute additions to the course).
Hew noted that $1,000 of these costs were covered by a contribution
from the Eli Lilly Company. The course was oversubscribed this year
and we had to close registration due to space constraints in the
lecture hall. Hew recommended that the way to get premier scientist
for speakers was to line them up very early. The program for next
year should be fairly well established before the end of the meeting
was some discussion about putting the course outlines and reference
lists on the web after the meeting this year. This was not adopted,
as the course speakers were not informed before they presented and
there may be copyright considerations. Similar concerns were expressed
regarding the suggestion that the course materials be presented
to participants as a CD-ROM next year. This would require mailing
out well before the Annual Meeting and would preclude last minute
was asked to continue to search for a sponsor for the course books
and may send out a fund raising letter specifically addressing the
needs of Continuing Education.
Education Committee expressed some concerns with the potential mini-course
format being discussed for the Annual Meeting next year. They like
the idea of the mini-course, but were concerned that responsibility
would fall to the Education Committee or the subject matter could
overlap and this would detract from the full course. Close coordination
with the Program Committee will be required and B. Slikker agreed
to make sure the concerns were addressed.
will give J. Friedman a list of students recommended to be ad hoc
members of the Education Committee.
concern was raised regarding the need to obtain permission to use
copyrighted photographs for the course notebooks. This may be an
issue to address in the future.
said the format may be changed for next year's course. The Committee
is considering adding a panel discussion, and other changes. Donna
Farmer will be the new Chair of the Committee but will not be able
to present the new format to Council II meeting, as she has to leave
the meeting early. B. Slikker will present the material for the
Student Affairs Report was e-mailed in by Craig Harris. The
travel award this year will combine funds from the NIH grant with
those collected from the Corporate Sponsors, and the membership.
Each student will receive $900. Discussion ensued regarding the
changing amount of the award from year to year. T. Knudsen would
prefer the Society to set a standard figure (e.g., $500) and stick
to it so coverage in that amount would be available in lean years
(e.g., NIH meeting grant not funded) as well as in good years with
plenty of funding. This would provide a buffer that could be carried
forward each year to guarantee adequate funding for student travel
in the future.
discussion of student competition followed. Council determined that
guidelines were required for presentations as well as for applying
for travel awards. These guidelines should be put on the web site.
Given the high visibility of the judging, the need to ensure equity
across the posters and platform presentations, and the requisite
interactions with MARTA and NBTS in determining which presentations
will receive the recognition awards, the Student Affairs Committee
will need to communicate frequently amongst themselves and with
the Executive Director and the Chair of the Program Committee. The
new Chair of the Committee will be asked to consider these issues
and determine how best to address them.
Affairs Committee Report - Ken Jones reported that the Committee
had put together a symposium to deal with the FDA's efforts to prevent
birth defects and had been able to get three speakers from the FDA
in addition to Tony Scialli. Ken also noted that a consensus paper
on Thalidomide was published in the Journal, and the paper on alcohol
is almost ready for release. Ken suggested a small budget should
be considered to pay for the Committee to meet when they have major
wording issues on a position paper. The meeting could be face-to-face,
via video conferencing or by conference call, any of which would
be preferable to trading e-mails about contentious issues. J. Rogers
and K. Jones need to discuss requirements for budgetary purposes.
Committee prepared a letter to the editor of JAMA that was very
time consuming, but has already generated a broad response from
the scientific community. The recent Committee activity regarding
controversial papers has been reduced due to other commitments,
not due to lack of papers needing attention.
requested the Society ask people with issues to contact the Committee
directly and that the newsletter put out a press release when the
position papers are submitted for publication.
members need to be replaced on the Committee this year and Tina
Chambers will be the new chair.
Fraser Committee Report - was presented in absentia by Sid Hunter.
The winner for this year was M. Cunningham. The members will receive
this information on a flyer in their registration packets. Sid noted
that there is no current database to indicate the last date of formal
training for the membership, so selection of individuals within
the ten-year time limitation is difficult. All Society members are
to be polled for nominees (with the exception of the nominations
from Council, none were forthcoming from the membership this year).
T. Masson will look into the costs of capturing this information
in the future.
Nominations & Elections Committee - Tina Chambers presented
the vote counts for the recent election. The new Vice President-Elect
is Shelley Tyl; John Rogers was re-elected to the Treasurer position
and the new Councilor is Patrick Wier. Tina suggested that some
form of information capture be devised so future committees will
be able to rely on data when recruiting candidates rather than memories.
Council agreed that this was a good suggestion and T. Masson will
discuss how to capture these data with T. Chambers.
Membership Committee Report - was presented in absentia for
Sid Hunter. The new member list was distributed and the membership
will vote on these individuals at the business meeting. Sid questioned
what happened to all the applications from the SOT. Council will
devise a better tracking system before the tabletop display is sent
out again. A number of the applicants are still completing the process
and should be voted on before the end of summer.
Old Business: L. D. Wise reported that he and Tom Knudsen visited
the Teratology Society Historical Archives at the College of Physicians
of Philadelphia. The archives have been neglected recently (no Society
information has been added since 1988; only continuing education
course books were added between 1988 and 1992 and there have been
no additions since 1992). Dave suggested that if Council wanted
to maintain the archives and possibly utilize them in the future,
then we should consider forming an Historical Committee whose responsibility
would be to fix, maintain and up grade the archives. Minutes, notes,
photographs, etc could be sent to TSHQ for collation and placement
in the archives. Dave reported that R. Jensh would be happy to function
as the Society Historian and take over these duties. J. Friedman
will discuss this possibility with Ron.
Handbook of Teratology appears to need revitalization. The text
needs editing, updating and publication. There is some possibility
that Pfizer may support putting the Handbook on line. J. Friedman
will discuss with B. Hales to see if six months would be an appropriate
time frame to complete the work and get the references updated.
discussed the recent decline of IFTS activity and B. Kavlock asked
us to consider ways that the US Teratology Society might help rejuvenate
advertising on the web site and in the newsletter were discussed.
Council determined that advertising should be free to our corporate
sponsors and sustaining members (minimum contributions of $750).
Consultants are to be asked to pay $25 per year to advertise, CROs
will be requested to pay $100 per year and Teratology Society members
will not be charged.
adjourned at 12:00 Noon.
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