Society Council Meeting IA
LE CENTRE SHERATON
MONTREAL, QUEBEC, CANADA
meeting was called to order by Bob Kavlock at approximately 2:00
members present were B. Kavlock, President; J. Friedman, Vice President;
B. Slikker, Vice President-Elect; G. Daston, Past President; J.
Rogers, Treasurer; G. Dearlove, Secretary; K. Jones, Chair of Public
Affairs Committee; Councilors T. Knudsen, L.D. Wise and M. Tassinari;
and T. Masson, Executive Director.
Report - B. Kavlock presented an overview of his focus
during the past year. Special attention was paid to the Strategic
Planning Session recommendations, the Journal, our Society Finances
and increasing the attendance of the Annual Meeting. Bob announced
that the Society has recently had an overhaul of the Web site. He
also noted that the Society might try to offer a joint symposium
with the European Teratology Society for the 2002 Meeting (B. Slikker
to follow up). The Society finances are doing well, and the new
membership criteria for corporate sponsors have made for a very
successful fund raising this year ($53,000 in pledges for the Annual
Meeting). Bob suggested we may want to reconsider the benefits afforded
to the different levels of corporate membership in order to ensure
a clear distinction between the Silver, Gold and Platinum levels.
Discussion followed and the suggestion was made to survey all contributors
and determine a broader consensus on this issue.
Item: M. Tassinari and D. Wise to survey Sustaining Members.
reported that Teratology Society again obtained the $15,000 student
travel grant from the NIH, but we were not successful in gaining
funding from the FDA, nor the NSF (grant application in conjunction
with NBTS). Additionally, this may be the last year for the $5,000
grant from the Burroughs Wellcome Fund due to reprogramming. We
are also not guaranteed funding from the NIEHS next year. Action
Item: J. Rogers to check with CIIT.
reported that Lew Holmes had informed him that, due to the press
of other commitments, Lew did not wish to be considered for renewal
of his editorship when the current term expires at the end of next
year. Council will discuss forming a search committee to make recommendations
to Council for the selection of a new editor for the Journal as
specified in the Constitution.
commented on the success of the new membership booth. The suggestion
was made that the Membership Committee send a follow-up letter to
the booth visitors and then make a phone call to follow up in person.
also suggested, and Council approved, the planning of a follow up
strategic planning session for next year. Council voted to set aside
funds (amount to be determined at the Fall Council meeting) to cover
expenses to hold the meeting on March 15 and 16, 2002, just prior
to the SOT meeting in Nashville. J. Friedman, B. Slikker, G. Daston
and M. Tassinari will organize the meeting and try to secure the
services of the same facilitator used in the first Strategic Planning
Session. Selection of participants in the sessions was discussed
and suggestions included students, Platinum contributors, Council
members, etc. The final participant list will be submitted for approval
Vice President's Report - Jan Friedman reported on the Annual
Meeting. We had a 17% increase in the number of abstracts submitted
(approximately 125), coupled with at least a 10% increase in pre-registration
(346 people to date). Additionally, the continuing education course
was over subscribed (mores than 150 applicants).
plans on meeting with NBTS and OTIS during the meeting to facilitate
joint meetings in the future (neither society has committed past
2003). OTIS has voiced some concerns about some of their abstracts
not being included in a joint session. This issue will be addressed
during the meeting.
Vice President-Elect's Report - Bill Slikker reported he had
established a Program Committee (composed of ten Society members)
to assist in planning the Annual Meeting for next year. The Committee
will be working on mini courses and symposia developed by the membership,
in addition to symposia planned by the Program Committee.
indicated that Philadelphia, PA has been selected as the site for
the 2003 Annual Meeting and that suggestions for 2004 would be welcomed.
Some discussion followed as to whether the 2004 meeting would be
based in a major metropolitan area or in a resort setting. Council
discussed the Society commitment to seek out lower cost venues in
order to minimize the cost of attending the Annual Meeting and concluded
that a metropolitan area was most likely to meet this requirement.
Secretary's Report - George Dearlove provided membership details
prepared by T. Masson regarding percentages of fully paid members
for 2001 (85% of those on the membership list have paid their dues).
Discussion followed to find ways to determine who was dropping out
and the reason for this decision in an attempt to try to reduce
the attrition rate in the future.
reported on the tabletop display that was first unveiled at the
SOT meeting this year. The booth is present in the exhibit area
for all to see this year. There was some discussion regarding which
Clinical meeting would be appropriate for the new Teratology Society
booth to be displayed to try to recruit new members. The American
College of Medical Genetics and the American Society of Human Genetics
were suggested. Council members were asked to check with some of
the clinicians who attend these meetings to determine which meeting
would be most appropriate for a tabletop display.
newsletter was discussed and Council members were requested to prepare
articles for the next issue.
Liaisons list was brought up for consideration (needs updating)
and J. Friedman will work on getting full representation in the
Executive Director's Report - Tonia Masson confirmed the pre-registration
figure was 346, Continuing Education was over 150. Additionally,
the Society room obligation to the hotel had been fulfilled and
the commission from the hotel will be forthcoming. Discussion was
placed forward concerning returning to Montreal in 2006 because
the attendance was so high and the hotel staff have been very cooperative
(the exchange rate has also been appreciated by all those attending
from the US).
reported that, although the total funds from corporate contributions
were up this year, the actual number of corporations contributing
had fallen. Some of the decline in number of corporate sponsors
was the result of mergers (two previously contributing companies
are now one larger company with only one contribution) and some
of the decline was related to the new designations of Sustaining
Members with new minimum dollar requirements. Consequently, direct
comparison to other years for corporate contributions are not easily
is discussing having exhibitors at the 2004 meeting and Council
discussed logistics of when to have them displayed, how to arrange
them in our meeting schedule, and what appropriate fees might be
charged. This will be an issue for B. Slikker and the new Vice President-Elect
to discuss with the organizers of both OTIS and NBTS.
Treasurer's Report - John Rogers presented the financial picture
of the Society and T. Masson passed out copies of the year end financial
statement for 2000 from Huey and Associates, P.C. (independent auditor's
report). John explained the increase in revenues and reduction in
expenses from the approved budget for the year resulted in excess
revenues over expenses of $83,264. The Society also recognized $4,312
net income from the genomics meeting following the Annual Meeting
resultant fiscal year 2000 net assets came to $342,281 (up from
$276,064 in 1999). John announced that we will be looking for a
new investment, probably a Certificate of Deposit from Legg-Mason
to provide a better return on our assets.
then led the Review of Management Services as the AIM contract
expires on December 31, 2001. AIM has proposed that the fees paid
by the Teratology Society for general overhead should be increased
in a stepwise manner over the next two years to come up to a level
commensurate with the percentage of effort being expended by the
AIM staff on Society business. There would also be a modest cost
of living increase in staff salaries. Formal action on this contract
renewal proposal is not required until the Fall Council meeting.
The current Councilors were generally receptive to the proposal
and noted that AIM had been doing exceptionally well not only in
restraining our budgeted and non-budgeted expenses, but also in
aiding the Societies fundraising efforts.
Journal Contract Negotiations - George Daston brought Council
up to speed on the current status of contract negotiations with
Wiley-Liss. George pointed out that negotiations were still ongoing
(after four years) but that progress seemed to be occurring. The
publisher is interested in a re-launch of a redesigned Journal in
three parts to attempt to increase subscriptions. George has argued
that if Teratology were to run a larger Journal, the additional
work to our editors should result in the Society getting more money
from the publisher for the Institutional subscriptions to the Journal.
The publisher has agreed to guarantee $50,000 per year to the Society
if the Journal re-launch is successful. The publisher has not committed
to continuing their underwriting of the Wiley-Liss symposium if
the guarantee for $50,000 per year from institutional subscriptions
is part of the new contract.
will be leading an issues session during the Annual Meeting to discuss
the publisher's suggestions. The basic theme is that Teratology
Society will have three journals in which to publish. Much discussion
followed on the formats, and Council agreed that the input of the
membership was required. George pointed out that negotiations were
still ongoing and rates for electronic copies as well as discounts
for getting more than one of the three component parts of the proposed
Journal were being considered.
tabled further discussions until after the Issues Session, when
membership input could be considered. This item was placed on the
post-meeting Council agenda.
The Search for a New Editor was brought up by B. Kavlock. This
item was initially discussed, the Constitutional requirements were
reviewed and many individuals were suggested as being highly qualified
for service on a search Committee. Council determined that the final
Committee composition would be confirmed at the post-meeting Council
meeting when the new Officers and Councilors would be able to provide
input. Prior to that time, Rich Miller was to be approached about
serving as the Past President representative and Chair of the Search
FASEB Update - Tom Knudsen presented a review of FASEB activity
for the past year and high- lighted the lobbying efforts and input
into the increased funding for NIH. Tom announced that he was ready
to step down as the Teratology Society representative. Discussion
of potential replacements ensued.
On-line Membership Directory and Dues - L. David Wise reported
that the on-line dues function was up and running, but the membership
directory was behind schedule because our Web Master had been ill.
The membership will be requested to review the data to be provided
and delete any material they do not want to go into the on-line
Jones requested permission to post a petition against capital punishment
of mentally retarded individuals on the message board.
Council approved and then adjourned at 7:00 p.m.
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