SOCIETY INTERIM COUNCIL MEETING
Friday, October 27, 2000
G. Daston - Past President, G. Dearlove - Secretary, J. Friedman
- Vice-President, K. Jones Public Affairs Committee, R. Kavlock
- President, T. Knudsen - Council member, J Rogers - Treasurer,
Wm. Slikker - Vice-president Elect, M. Tassinari - Council member
and L.D. Wise - Council member. Also attending: T. Masson - Executive
meeting was called to order by R. Kavlock at 8:25.
passed out an agenda with several areas requiring discussion.
1. Presidents Report
of Minutes: Minutes from the last Annual meeting were officially
approved by council. B. Kavlock noted that the minutes were on
the Web site and this was a formality.
Interaction: B. Kavlock had attended the European Teratology Society
Meeting and reported to Council that the ETS has selected Reproductive
Toxicology to be their official Journal for the next three years.
The decision was made before we became aware of the desire to
locate a new Journal for their membership.
Kavlock invited the President of the ETS to attend our Council
meeting in Montreal to try to foster a closer working relationship
with this group. We will also provide articles for their Newsletter
and they will be requested to provide articles for our Newsletter.
possibility of K. Jones and the Public Affairs Committee leading
this communications effort by preparing joint position papers
with the ETS was discussed.
Workshop: Will be held November 29 & 30. B. Kavlock, K. Jones
and J. Friedman will be attending. The question being discussed
will be how to design post marketing surveillance to avoid waiting
for adverse event reports to accumulate. This was an idea that
was initiated by the Teratology Society Public Affairs Committee
and is now being taken up by the CDC.
2. Treasurers Report
Rogers presented Council with a number of handouts indicating our
current financial status and a comparison to the previous year.
Also presented was the proposed budget for Fiscal Year 2001. A number
of clarifications and revisions were discussed. The final meeting
budget proposal for Montreal was discussed in greater detail as
was the requirements for funding for awards, grants and student
Annual Meeting budget proposal was evaluated further to determine
if additional savings could be realized by reducing the functions
for which the Society would provide refreshments. The goal of Council
was to rework the Annual Meeting budget to determine if the registration
fee for members and students attending the Annual Meeting could
be reduced. A number of different scenarios were reviewed, including
providing the Education Course materials as a PDF file rather than
as hard copy as the standard format. J. Friedman will discuss this
option with K-W Hew, Chairman of the Education Committee.
Annual Meeting budget was to be revised and re-circulated to Council
for consideration for approval.
acquisition of digit imaging equipment for the Annual Meeting was
also discussed to determine if the purchase or lease of three of
these units should be considered for inclusion in the budget for
2001 or 2002. T. Knudsen had researched the costs of quality units
and the costs were not easily incorporated into the current budget.
Council voted to make digital projection capabilities available
for each Teratology Society presentation at our next annual meeting.
Program Committee will be asked to find out if McGill University
has systems that we can use, or determine if members will be asked
to provide units from their institutions for use at the meeting.
Council will also broadcast an e-mail asking for contributions from
the membership for digital projection equipment and T. Knudsen will
continue to research the feasibility of long term leases vs. purchase
vs. local short term lease.
members will receive instructions about the use of digital equipment
and files will be installed on the command computer as CD ROM files,
or the speakers may use conventional slides or overheads as backup.
3. Executive Directors Report
Mason presented an update on Teratology Society membership. There
are currently 738 members total (635 Regular Members, 8 Combined
Members, 22 Associate Members, 28 Student Members, 29 Emeritus Members,
17 Presidents Circle Members, 14 Sustaining Members and 2 Honorary
Members). Of these, 42 Regular Members have not paid their 2000
dues. To address this issue, Council members divided up the list
of non-paid members and will contact each person to determine their
current plans for continuing membership. (Note: If a member goes
for two years without paying their dues, then they will have to
reapply for membership to be reinstated).
Mason announced that the Society of Toxicology had donated a tabletop
booth to the Teratology Society for our use as an advertising tool
to try to recruit new members at the annual meeting of other scientific
societies. Council has determined that Teratology Society will have
a table top booth presence at the SOT and at the American College
of Medical Genetics meetings this coming year. Members will be asked
to volunteer their time in the booth if they would be attending
ad hoc committee was described to prepare text for the tabletop
display. The committee will be composed of the chairs or their designees
from the Student Affairs Committee, the Education Committee, the
Public Affairs Committee, the Membership Committee, the Membership
Committee Council Liaison and the Society President.
discussed the need to amend the Constitution to revise the membership
requirements for Associate Members. The current wording requires
two letters of recommendation, whereas the intent was to require
only two signatures indicating support for the nominee from active
members. This matter will be referred to the Constitution Committee.
Mason presented Council with examples of the new Logo and Letterhead.
4. Secretarys Report
Dearlove presented Council with the plan for the Newsletter. The
proposed posting dates were given and article submission deadlines
based on these dates were enumerated. Any member wanting to submit
an article for the Newsletter will also be requested to meet these
dates (for February Newsletter, article submission deadline is early
January; for the July Newsletter, article submission deadline is
early June; for the November Newsletter, submission deadline is
the Tuesday after Labor Day).
Newsletter will contain brief up dates from the Teratology Society
Members who are also members of other Scientific Societies (e.g.
Liaisons currently listed in the Web Site). These articles will
inform the rest of the membership when the meetings or other items
of Society interest are planned. There will be a similar section
in future Newsletters for the Chairs of our various Committees to
relate what the committee is doing and if they require additional
assistance or have particular items of interest.
general membership will also be able to post articles or comments
in the Newsletter. Item 5. Vice Presidents Report J. Friedman presented
the program outline for the Montreal Annual Meeting. Enthusiastic
discussion followed with suggestions/questions from Council members
about placement of various symposia to avoid conflicting sessions.
The present program indicates that this will be an excellent meeting.
J. Friedman also reported on the joint symposia (NBTS and OTIS)
and the Continuing Education Course (Principles of Teratology: Application
of New Technologies towards Understanding Abnormal Development).
6. Public Affairs Committee Report
Jones reported on four Position Papers that the Committee was
working on, or had just published.
The Thalidomide Position Paper has been published in our Journal.
The Alcohol paper is in final revision and will be sent to Council
for review prior to submission for publication.
The Marijuana Paper is being switched to one on Cigarettes and
their neurobehavioral effects.
A position paper on ways to present animal data for pregnancy
labeling is being initiated.
Jones presented a request for the Society to prepare an Amicus
Brief for a court case. The position of the Society in this case,
i.e. support papers extolling good science vs. changing priorities
of the already strapped schedule, was discussed. After considerable
discussion by all members of Council, consensus was reached that
the Society should not engage in a particular matter before a
court relative to litigation on birth defect causation. However,
it was agreed that the Society should develop a document discussing
the basis elements that an expert should follow in interpreting
field and laboratory studies. This could then be used as generic
input when the Society is requested to comment on a case. K. Jones
agreed to work with B. Kavlock to form an ad hoc committee that
would develop the document.
Use. This topic was addressed in a handout from T. Knudsen for
Council review. The paper presented a draft of the Teratology
Society position being similar to that of FASEB regarding the
recent USDA pain and distress classification system. Thomas Flynn
and Joseph Mitala worked with TB Knudsen on the response to USDA.
Following discussion of the options, Council approved the draft
proposal the approved letter was sent to Bob Kavlock for signature.
7. Liaison Reports
Committee is moving along and has a full slate of candidates for
the next election.
Committee had no major actions at this time.
Committee Liaison requested a clarification about the requirements
for two letters of recommendation for Associate membership as defined
in the Constitution. The intent of Council was to require two supporting
signatures from current members, not two full letters of recommendation.
The resolution of this issue will be to ask the Constitution Committee
to amend the constitution to reflect this fact.
Tassinari reported on trends in Society membership from 1993 to
the present. The number of members in each of the various categories
of membership was evaluated for trends to increase or decrease.
There has been a drop in membership from 1993 (854 members with
72 having not paid their dues) to 2000 (738 members with 42 having
not paid their dues). The overall loss was discussed and although
the drop off in membership was greatest between 1997 and 1998 (795
total to 721 total), the numbers are currently stabilized. The number
of members who do not update their status from Student to Full will
be evaluated in the future, as will the figures for attendance at
the annual meetings to determine if any trends become apparent.
Wise led a discussion defining differences between Corporate Sustaining
Members and Corporate Sponsors. There was some confusion at the
last annual meeting regarding the difference between Corporate or
Sustaining Membership in the Society (i.e. Presidents Circle) and
Corporate Sponsorship of one or more specific events at the annual
meeting. To addresses this issue a motion was made for the Society
to organize the sustaining membership categories (as defined in
the constitution) into three distinct levels. Membership in each
level will dictate what benefits are afforded by the Society.
Membership category will be composed of three levels of corporate
sponsorship as follows:
Contributor at $4,000 or greater
Contributor at $2,000 to $3,999
Contributor at $750 to $1,999
for corporate sponsors will be:
in the Journal and Web Site
at the Annual Meeting (large poster)
and group picture at the banquet
and Gold will also receive an invitation for two to the Presidents
reception prior to the banquet
motion was approved unanimously.
Committee and Placement Committee Liaisons had no report at this
Committee Liaison reported that the course for the next annual meeting
is well organized and everything is on schedule.
Committee will continue to work with the numbers for the 2001 budget.
Affairs Liaison noted that MARTA and MTA will again be asked to
judge the student posters and presentations at the next annual meeting
for the Bradford Award.
Site Liaison reported that the membership directory will soon be
up and will be searchable by name, state and member status. This
will require a one time charge of $750 to put on the web and an
additional $10 per month for maintenance. Council approved this
expenditure. The directory will go up after members have been requested
to let the Office know if they would like to be left out partially
or totally (i.e. have any part of their current directory information
hidden) as the web will be accessible to searches. Additional discussion
about an on-line dues and registration web page followed. The details
will be posted when they have become finalized.
Fraser Award Committee Liaison requested nominations from Council.
Names provided were relayed to the Committee for consideration along
with other nominations provided by the membership.
Site Selection Committee Liaison discussed tentative plans for the
location of the year 2003 meeting. Council was presented with some
of the possibilities being considered by the Committee. No definitive
action taken at this time.
Lecture. B. Kavlock announced his selection for the person to delivery
the Warkany Lecture in Montreal. This person had not yet been notified,
so the name cannot be announced in this edition of the minutes.
8. Journal Negotiations
Daston presented the latest offerings from Wiley-Liss regarding
the Teratology Journal. The current position of the publisher should
be quite beneficial to the Society and will enhance our ability
to get original articles published in a timely manner. Some of these
negotiations revolve around the Web, others revolve around additional
journal combinations. All are designed to improve our financial
position with the publisher.
are still at the give and take proposal stage and have not yet achieved
sufficient agreement for publication at this time. Once these negotiations
become a firm offer from the publisher, then Council will inform
the membership for discussion.
of the requirements for another Teratology Society member to become
Liaison with the FASEB ensued. The only requirement or limitation
noted was that the person had to be a non-governmental employee.
B. Kavlock will look for a representative willing to take on this
10. NIEHS/NTP Input
Society membership should be aware that nominations are encouraged
for chemicals to be evaluated for developmental and reproductive
risk by the newly formed CERHR (Center for the Evaluation of Risks
to Human Reproduction). The CERHR recently completed its first set
of reviews (on phthalates) and is planning to review methanol next.
Nominations can be made via their website, which can be found through
the NTP site. Additionally, the NTP requested nominations from scientific
societies for membership on their Board of Scientific Councilors.
Council agreed to pass the name of George Daston forward on behalf
of the Teratology Society.
11. Other Business
minor items were discussed or tabled for future meetings.
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