Society Council Meeting II
Palm Beach, Florida
Attendees: G. Daston - Past President, G. Dearlove - Secretary,
J. Friedman - Vice-President, K. Jones - Public Affairs Chair, R.
Kavlock - President, T. Knudsen - Council member, J. Rogers - Treasurer,
R. Seegmiller - Past Secretary, Wm. Slikker - Vice-president Elect,
M. Tassinari - Council member and L.D. Wise - Council member. Also
attending: T. Masson - Executive Secretary
meeting was called to order by R. Kavlock at 4:08 PM.
announced that he had six items that he wanted to cover briefly
at the meeting.
1. Meeting debriefing
Exhibitor comments focused on the evening events. Next year they
would like the evenings free to take potential clients to dinner,
Adequacy of room size was difficult to judge. Most of the rooms
were judged to be either large enough or too large for the presentations.
The NBTS room was too small for some of their meeting presentations.
Projection Problems; most were related to the length of the larger
The use of power point projectors next year was discussed. There
are security issues to be addressed before asking each members to
bring one from their work (both the projector and the laptop required
to operate it would be at risk), but that may be the only way we
can afford to provide this equipment to speakers. T. Knudsen will
draft a uniform code for their use and present to Council for review
at the next Council meeting. The final rules will be included in
the meeting packet for paper presentations to be distributed prior
to the annual meeting.
Student sessions were not very well attended this year and discussion
followed regarding ways to increase participation by the membership.
consensus was to keep the sessions together at one presentation
session to facilitate judging of the papers and to foster greater
student contacts with their peers at the next meeting. The program
chair will work to avoid conflicts and try to coordinate with NBTS/OTIS,
MARTA and MTA.
Item 2. Presidents Circle dues and benefits
Daston reported that he had spoken to representatives of many of
the companies in the Presidents Circle to ask for their input
regarding ways to provide increased funding for the Society. Ideas
discussed included: Increase in the full membership dues, reduced
registration for non-members at the annual meeting, replacing presentation
of a new plaque each year with a single plaque that would have planned
spaces for recognition of additional years of participation for
repeat donors, elimination of the Journal subscription for corporations
that already have active members receiving the Journal.
was made to provide Presidents Circle member companies with
one reduced cost registration at $100 below the member registration
costs and two non-member registrations at the current members
rate. The Teratology Society would also allow the contributing companies
to purchase the Journal at the membership rate.
sustaining membership status will not change.
discussion regarding corporate contributions was deemed necessary.
G. Daston and L. D. Wise will draft the appropriate documentation
for discussion at the Fall Council meeting.
3, the Journal
Daston reported that there had been preliminary deliberations regarding
the expiration of the current publishing contract for the Journal.
A follow up meeting with the publishers (Wiley-Liss) representative
(Nancy Olson) has been requested.
with Nancy Olson will include
"revitalizing" the Journal by providing four color covers
to catch attention
Examination of the possibility of changing the name to capture a
wider scientific audience
Sharing revenue with the Society. The possibility of a sliding scale
between 5% and 20% depending on profits was suggested. Clarification
of this proposal has been requested.
Expansion of the Editorial Board to include non-members for expanded
coverage in fields where our membership is limited.
of using a different publisher after our contract with Wiley-Liss
expires was also suggested as a possible approach.
membership will be canvassed for their opinions about proposed changes
as soon as more details are provided by Wiley-Liss. This item will
be covered in more detail in the Newsletter as information becomes
Publications Committee is considering the addition of a "chat"
page in future editions of the Journal.
Item 4. Committee make-up for Council approval
Kavlock announced his recommendations to fill vacancies in a number
of the Society committees. The suggested members are:
Committee to be composed of Tina Chambers, Elaine Francis, George
Daston, David Beckman and Sue Henwood. Some concern was expressed
regarding academic representation on this committee to insure that
all sectors of the Society were represented in the nominating process.
Other additions suggested by B. Kavlock include Sidney Beck to the
Constitution Committee; Dave Kochhar to the ad hoc Fraser Award
Committee (together with the three recent winners and a past past
president of the Society); Tom Knudsen to the ad hoc Warkany Lecture
Committee; Barbara Abbott to the Publication Committee chaired by
Rochelle Tyl; Craig Harris to the Student Affairs Committee which
will be chaired by K-W Hew with D. Farmer as recording secretary.
There were no recommendations at this time for Membership or Public
nominations were approved by Council.
followed with information about the registration at this meeting,
how that compared to past meetings. This lead to questions of the
memberships status and who is leaving vs. who is staying, who is
coming to the meetings and is not a member? M. Tassinari was asked
to develop information for the Fall Council Meeting so this topic
can be addressed in greater detail.
6. The Fall Meeting
was held as to the merits of having the meeting as a conference
call or having the meeting as a face-to-face meeting in Baltimore.
Previous discovery determined that Baltimore was the least expensive
city for travel by Council members and the Executive Secretary.
The decision was made to try to arrange a meeting during the last
two weeks of October. T. Masson will coordinate the arrangements.
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