Privacy Policy and Disclaimers

Privacy Policy

The Teratology Society is committed to honoring the privacy of those who visit our website and at the same time providing you with the most useful and enjoyable web experience as possible. The Privacy Policy governs how we collect, store, and use information about our visitors. It will be continuously reexamined in light of new technologies, new business practices, and the changing needs of our visitors. This privacy policy applies to all personal data processed by full-time and part-time employees, volunteers when acting on behalf of the Teratology Society, contractors, and partners doing business on behalf of the Teratology Society, as well as all legal entities and all business processes conducted by the Teratology Society.

What information is being collected?
For General Users: The Teratology Society does not collect any personal identifying information from users just browsing our website. Our server recognizes your domain name and the pages that you visit. These data are gathered in an aggregate manner for quality control, statistical purposes and improvement of our site. This information is never forwarded to third parties.

For Teratology Society Members, Meeting Registrants, and other Customers: Personal information collected from you is used to fulfill a service such as meeting registration or dues renewal. To gain access to the member-restricted information, members are asked to provide their email address and password. All personal data are submitted voluntarily. Information provided on our Membership Application is used internally to determine eligibility of membership and will not be shared with a third party. Once a Membership Application has been processed it will be purged from the online systems and archived electronically on the secure internal network.

Award nominations and/or applications are used by the relevant committee (e.g., Awards Committee, Student Affairs Committee) to review and select award recipients. Award nomination information is archived electronically on the secure internal network after one year.

How will your information be used?
The Teratology Society uses information collected on the website to enhance our products and services. Demographic information is specifically used for the purpose of monitoring or improving the use of and satisfaction with our website. The Teratology Society ensures the security and privacy of any personally identifiable information that we collect.

Disclosure to Third Parties: The Teratology Society makes member contact information available through the Teratology Society Membership Directory Online only to other members using the members-only section of the website. The Teratology Society uses your email address to respond to your request(s) and to relay membership communication such as Officer and Bylaws Ballots, Calls for Session Proposals and Abstracts, and other important membership correspondence.

The Teratology Society is a member of the Federation of American Societies for Experimental Biology (FASEB). As such, Teratology Society members are also FASEB members and will be included in the FASEB Membership Directory, available online, unless a member Opts Out which may be done when renewing membership dues or by contacting Teratology Society Headquarters (TSHQ@teratology.org or 703.438.3104).

Periodically, the Teratology Society may share personally identifiable information with organizations that we believe might have a product or service of interest to you. Limited data provided to third parties include name, affiliation and business address. Your email, telephone, and fax numbers will not be disclosed to third parties.

At any time you may view and/or update your registered information by accessing your Membership Profile. Alternatively, users may contact Teratology Society Headquarters (TSHQ@teratology.org or 703.438.3104).

How we use “Cookies” and Google Analytics
The Teratology Society uses ‘Authentication Cookies’ used by web servers to know whether the user is logged in or not, and which account they are logged in with. Without such a mechanism, the site would not know whether to send a page containing sensitive information, or require the user to authenticate themselves by logging in. Cookies are generated by our website to provide you with a personalized and enhanced online experience. These Cookies make your navigation through our sites easier by saving your passwords, preferences, and member profile information. Cookies also show how visitors use our site and enable us to make improvements based on actual visitor traffic patterns. The use of Cookies in this manner is an association industry standard.

The Teratology Society’s website employs Google Analytics to collect detailed metrics to analyze visits to our websites and track behavior in the aggregate and via Internet Protocol (IP). Google Analytics records the pages you view within our site, how you arrived at our site and some basic information about your browser and the operating system of your computer or device. The information we collect from Google Analytics helps us understand what parts of our sites are most used, how people arrive at our site and so on. Like most websites, we use this information to make our website better.
Webinar registration is tracked for participation and may be used to promote activities similar in scope or interest to the registrants.

European Union Privacy Rights
Under the General Data Protection Regulation (also known as GDPR), if you are an individual protected by the GDPR, you may have certain rights as a data subject. To request information about or avail yourself of those rights, please send an email to TSHQ@teratology.org with “GDPR Request” in the subject line. In the email, please describe, with specificity, the GDPR right with which you are requesting assistance. Please note additional information may be requested prior to initiation of a request and that the Teratology Society reserves the right to charge a fee with respect to certain requests.



  • International Intellectual Property and Copyright laws protect all materials contained on the Teratology Society website. ‘Material’ includes all text, graphics, icons, photographs, software, audio, and video. Permission is granted to download, copy, or print material for personal, instructional, or noncommercial use.
  • Information contained on our website does not necessarily represent the views or opinions of the Teratology Society. Information found on the Teratology Society website should not be relied on as medical, legal, business, or tax advice.
  • The Teratology Society website provides hyperlinks to external sites for the convenience of our visitors. Such a hyperlink does not imply that the Teratology Society endorses the content or operation of external sites. You are solely responsible for how you use any external site linked from this website.
  • The laws of the State of Virginia and the United States of America apply, no matter where this website is viewed. Any suits filed against the Teratology Society must be filed in the state of Virginia.
  • This Privacy Policy may be revised from time to time, and you are urged to review it periodically. Use of the Teratology Society website constitutes agreement to the Policy that is posted at the time of use.

Give Us Your Feedback
Our goal is to protect your privacy and to provide a pleasant user experience. To comment on or help us to improve this privacy policy, contact Teratology Society Headquarters (TSHQ@teratology.org or 703.438.3104).