Duties of the Secretary of the Teratology Society

1. At the annual meeting:
   1. Post minutes of last year's business meeting.
   2. Post minutes of new members from Membership Committee.
   3. Post copy of the Constitution and Bylaws with any proposed amendments.
   4. Keep minutes of the two Council meetings and the business meeting.
   5. Count members attending the business meeting: Need a quorum of 35 throughout the meeting.
2. After the annual meeting (July/August):
   1. Write minutes of the business meeting and two Council meetings.
   2. Send Council the draft minutes of the business meeting and two Council meetings (inform Council of deadline for approval so business meeting minutes can be sent with the first mailing).
   3. Send letters of acceptance or rejection, with reason, to those who applied for membership, and send copies to the first sponsors.
   4. Send copy of updated procedures/timetables to chairs of standing committees, as well as minutes from the previous Council and business meetings.
3. Interim Council meeting (Oct./Nov.):
   1. Prepare draft agenda with President.
   2. Take minutes of meeting and prepare draft for approval by Council before end of year.
4. December:
   1. Remind Nominations Committee to submit a slate of nominations by January to the Executive Secretary
   2. Remind committee chairs and Council to submit proposed amendments to Constitution and Bylaws Committee by January. Continually work with chair of Constitution and Bylaws Committee so that a draft of the document with proposed changes is sent out by March to Council, and by mid-April (60 days before the annual meeting) to the membership.
5. March/April:
   1. Remind committee chairs and other appropriate officers/liaisons to submit their annual reports by May for the Council book.
   2. Remind Treasurer to send list of members delinquent in payment of dues by May for revision of membership list prior to the annual meeting.
   3. Work with the Executive Secretary to verify election results when necessary.
6. June:
   1. Send out Council books, with minutes of the Council meetings and business meeting, reports from all chairs of Standing and Ad Hoc Committees, reports from liaisons, the President, Secretary, Executive Secretary and Treasurer, and the Recruitment Service.
   2. Working with the President, prepare a draft agenda for the Council I and business meeting, include in Council books.
   3. Working with the President, arrange for appraisal/review of the Executive Secretary.